Lead Traffic & Distribution Administrator

Solstice Advanced Materials•Geismar, LA

7d•$58,688 - $73,288

About The Position

The Lead Traffic and Distribution Administrator plans, coordinates, and tracks maintenance activities for company-owned and leased trailers and railcars. The role helps keep fleet assets safe, compliant, reliable, and available for operations by coordinating preventive maintenance, repairs, vendors, and regulatory recordkeeping. It serves as a primary liaison among operations, maintenance providers, drivers, and regulatory agencies to ensure maintenance work is completed on schedule and in accordance with company standards and applicable regulations. The position also coordinates transportation and distribution activities across the supply chain. It assesses transportation options, negotiates with carriers and logistics providers, improves shipping processes, collaborates with cross-functional teams, analyzes distribution KPIs, and provides management with reports and recommendations. Administrative duties include maintaining fleet records and systems, managing work orders and parts inventory, and supporting budgeting, forecasting, and equipment lifecycle processes.

Requirements

High school diploma or GED.
At least 3–5 years of experience in fleet maintenance, transportation, logistics, mechanical maintenance, or equipment reliability.
Experience working with maintenance management software or computerized maintenance management systems (CMMS).

Nice To Haves

Associate degree in Business, Transportation, Industrial Technology, Mechanical Technology, or a related field.
Experience coordinating maintenance activities in a transportation, industrial, chemical manufacturing, or logistics environment.

Responsibilities

Coordinate preventive maintenance programs for fleet assets and schedule and track inspections, repairs, certifications, and regulatory testing.
Monitor maintenance intervals and ensure corrective maintenance is addressed promptly to minimize downtime.
Maintain fleet maintenance histories, repair records, equipment files, and regulatory documentation; identify recurring equipment concerns.
Ensure compliance with DOT, FMCSA, state, local, and company requirements, including annual DOT inspections, cargo tank inspections and tests, registrations, and permits.
Track expiration dates for permits, registrations, licenses, and certifications and maintain documentation for audits and inspections.
Create, assign, and track maintenance work orders; coordinate repairs with internal personnel and external service providers.
Obtain repair estimates, review invoices, and monitor contractor performance, quality, costs, and completion schedules.
Establish and maintain relationships with maintenance vendors, inspection providers, carriers, and logistics partners.
Coordinate procurement and availability of repair parts and maintenance materials, monitor critical spare-parts inventory, and maintain accurate inventory records.
Assist with vendor sourcing and cost-reduction initiatives.
Maintain fleet maintenance databases and management systems and generate reports for management review.
Assist with annual budgeting and forecasting and support vehicle acquisition, replacement, and disposal processes.
Coordinate movement of goods and materials throughout the supply chain and select cost-effective, efficient transportation methods.
Negotiate contracts with carriers and logistics service providers.
Optimize shipping and distribution processes to minimize lead times and transportation costs.
Collaborate with cross-functional teams to support smooth operations and timely deliveries.
Use data-driven strategies to streamline logistics operations and respond to changing market demands.
Monitor and analyze KPIs for distribution efficiency and provide management with reports and recommendations on cost savings and process improvements.
Stay current on industry trends, regulations, and best practices.