Distribution Center Administrator

CONA Services•Lemoyne, PA

About The Position

Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures. The role supports sales operations, human resources, payroll, security, information technology, and general Distribution Center administration. The administrator provides support to Distribution Center or Sales managers and supervisors as assigned and follows company safety, health, environment, quality, and audit procedures.

Requirements

High school diploma, GED, or equivalent required.
Two to five years of experience in an automated office environment required.
At least one year of finance-related experience in an office environment required.
Basic computer skills, including Excel, Word, and PowerPoint, or related experience.
Excellent phone etiquette.
Knowledge of multi-line phone systems.
Accurate data entry.
Strong organizational skills.
Applicants must undergo a pre-employment background verification, which may include drug screening and review of driving records; employment is contingent on meeting company eligibility guidelines.

Nice To Haves

Some college preferred.

Responsibilities

Provide sales support and reception, including entering call-in and immediate orders, copying and distributing materials, maintaining driver data in the route accounting system, tracking coupons, maintaining Track/Rank/Publish boards, and preparing sales meeting notes and handouts.
Research accounts receivable and credit customer accounts; process sales center chargebacks and customer mail check requests; review and track NSF items and notify sales; draft credit memos and invoice corrections; and research local branch deductions.
Support new employee orientation and onboarding, including collecting, reviewing, and distributing original new-hire paperwork.
Serve as the local Chain of Custody Coordinator for the Drug Test Program; print and post open requisitions and job opportunity listings; and ensure required postings are displayed for audits.
Maintain DOT files and records, including random drug testing, records of violations, motor vehicle records, and physical recertification; track and report Safety Matrix training to responsible parties.
Process and transmit weekly payroll within deadlines and audit requirements, including obtaining approvals; process payroll adjustments and deductions; maintain LCC codes and hour transfers in the timekeeping system; monitor timekeeping and payroll activities; track remote punch audits; and verify trimester incentives as requested.
Maintain and program security doors, maintain surveillance backup tapes, manage visitor logs and badges, and assign access cards.
Maintain the phone system and voicemail, and maintain or request maintenance for office equipment.
Coordinate employee and facility events, including catering and meeting-room setup; handle mail and shipping; update the phone directory; schedule conference rooms; and manage daily information flow, including faxes, copying, and telephone communications.
Support inventory processes as assigned and provide administrative support to Distribution Center and Sales managers and supervisors as assigned.
Follow established company Safety, Health, Environment, and Quality procedures and policies; participate in Hazard Mitigation; complete assigned Health and Safety training; and ensure compliance with company audit guidelines.