Lead Pediatric Medical Assistant

Health Care Center for the Homeless•Orlando, FL

About The Position

The Lead Pediatric Medical Assistant provides hands-on pediatric clinical support while coordinating daily Medical Assistant operations. The role supports safe, compassionate, developmentally appropriate care for infants, children, and adolescents; promotes efficient patient flow; and serves as a working lead and primary resource for MA staff. In collaboration with the Pediatric Clinic Supervisor, the Lead Pediatric MA supports staff training, competency development, consistent workflows, patient experience, and continuous quality improvement across clinic, school-based, and mobile services. The position coordinates daily MA assignments, patient flow, staffing coverage, and clinic readiness; performs pediatric rooming, measurements, screenings, vaccine and medication administration as authorized, specimen collection, point-of-care testing, and accurate Epic documentation. It also supports MA onboarding and coaching, competency records, quality checks, vaccine and supply management, preventive-care follow-up, outreach services, and adherence to safety, privacy, and approved protocols. This is a full-time role, scheduled Monday through Friday from 8:00 AM to 5:00 PM, with occasional evenings and weekends for special events or school-based services. Work may take place at an assigned pediatric clinic and at school-based, community, and mobile service locations as needed. The position reports to the Pediatric Clinic Supervisor.

Requirements

High school diploma or GED and completion of a recognized Medical Assistant training program.
Current CMA, RMA, or equivalent recognized Medical Assistant credential.
Current BLS certification or ability to obtain it within the organizational timeframe.
Minimum three years of Medical Assistant experience, including pediatric or family medicine clinical workflows.
Proficiency with pediatric growth measurements, age-appropriate screenings, immunizations, infection prevention, and electronic health record documentation.
Ability to organize daily clinical work, coach peers, communicate effectively, solve operational problems, and maintain professional boundaries.
Ability to work at assigned clinic, school-based, community, and mobile locations.
Ability to perform the listed physical activities: sitting, standing, walking, lifting, carrying items under 25 pounds, kneeling, pushing/pulling, bending/stooping, reaching, and repetitive motions.

Nice To Haves

Lead or supervisory experience.
FQHC experience.
Epic experience.
VFC experience.
Florida SHOTS experience.
School-based or mobile services experience.
Bilingual Spanish and/or Haitian Creole skills.

Responsibilities

Coordinate daily MA assignments, room availability, provider readiness, and patient flow from check-in through check-out.
Monitor schedules, walk-ins, late arrivals, staffing gaps, and delays; resolve operational bottlenecks or escalate concerns promptly.
Facilitate daily huddles and timely communication among providers, front-office staff, care coordinators, and Medical Assistants.
Provide direct clinical and, when trained and authorized, front-office coverage during peak volume or staffing shortages.
Coordinate follow-up scheduling, outstanding orders, and patient needs to reduce missed preventive-care opportunities.
Room patients and verify identity, visit reason, allergies, medications, and relevant history with patients and caregivers.
Obtain and document age-appropriate vital signs, growth measurements, head circumference when indicated, and pain assessments; alert providers to abnormal findings.
Prepare patients and assist providers with well-child visits, acute care, school/sports physicals, and minor procedures.
Prepare and administer ordered vaccines and other permitted medications only as authorized by law, policy, training, and demonstrated competency.
Perform approved vision, hearing, developmental, and other screenings; collect specimens and perform approved point-of-care testing with required quality controls.
Use child-friendly communication and comfort measures; maintain clean, stocked, safe examination rooms and equipment.
Document care promptly and accurately in Epic and reinforce provider instructions without independently diagnosing or advising beyond MA scope.
Serve as the day-to-day resource for pediatric MAs; coordinate task assignments, coverage, priorities, and workflow expectations.
Assist the Pediatric Clinic Supervisor with weekly staffing plans, lunch coverage, anticipated absences, and contingency coverage.
Provide hands-on coaching, observe performance, identify training gaps, and communicate concerns and recommendations to the supervisor.
Assist with onboarding, interviews, and performance feedback as requested; promote teamwork, accountability, and respectful communication.
Coordinate orientation and training for new pediatric MAs on rooming, growth measures, screenings, immunizations, lab workflows, Epic, and patient safety.
Use standardized training guides and competency checklists; document direct observations and demonstrated readiness before independent task performance.
Identify ongoing education needs, coordinate refresher training, and maintain training and competency records as assigned.
Conduct routine workflow and documentation quality checks and participate in corrective actions and quality improvement projects.
Participate in provider, operational, and quality meetings as assigned and support implementation of approved policies and protocols.
Support Vaccines for Children (VFC) procedures, Florida SHOTS reconciliation, vaccine inventory, expiration checks, cold-chain monitoring, and required logs.
Promptly escalate vaccine temperature excursions, inventory discrepancies, and equipment concerns according to policy.
Coordinate monthly supply and equipment inventory, maintain room readiness, and support cost-conscious purchasing requests.
Ensure infection prevention, cleaning, disinfection, equipment quality control, and safe pediatric environment practices.
Assist with preventive-care gaps, well-child follow-ups, vaccines, referrals, diagnostic testing, and authorized school/daycare forms.
Coordinate with providers, referral teams, and care coordinators to address outstanding services and documentation.
Help plan school-based, community, and mobile pediatric services, including staffing, training checkoffs, supplies, equipment, and event readiness.
Ensure outreach services are documented accurately and report operational issues and opportunities for improvement.
Communicate respectfully with children, adolescents, caregivers, and staff, adapting to developmental stage, language, and health literacy.
Protect HIPAA confidentiality, adolescent privacy, and consent requirements; work within MA scope and approved protocols.
Promptly escalate urgent symptoms, abnormal findings, suspected abuse or neglect, incidents, near misses, and safety hazards to appropriate clinical leadership.
Perform other related duties and special projects assigned by the Pediatric Clinic Supervisor or designated clinical leadership.