Lead Office Assistant

State of North Carolina•Winston-Salem, NC

4d•Onsite

About The Position

The Administrative Specialist I (Lead Office Assistant) works in the Winston-Salem Unit office and provides administrative support to managerial, supervisory, professional, and paraprofessional staff in the unit and its sub-offices. The role supports the unit manager, assistant unit manager, and counselors in charge; supervises clerical staff; and provides general oversight of office operations. It also handles personnel records, monthly reports, staff training, office supplies and equipment, workspace-related property and agreements, mail distribution, and oversight of bill processing in collaboration with other support staff.

Requirements

High school diploma or GED and two years of related administrative experience, or an equivalent combination of education and experience.

Nice To Haves

Knowledge of or experience working with a team.
Demonstrated experience performing routine office support functions.
Demonstrated experience working with the public.

Responsibilities

Support the unit manager, assistant unit manager, and two counselors in charge.
Supervise clerical staff within the unit and provide general oversight of office operations.
Perform clerical duties, including maintaining and processing personnel records.
Compile and process monthly reports.
Train new staff.
Maintain office equipment and order equipment and general work supplies.
Maintain and manage property, contracts, and agreements related to workspace, as well as mail distribution.
Provide general oversight of bill processing for unit caseloads in collaboration with other support staff.