Lead Cash Office Assistant

University of New Mexico • Albuquerque, NM

3d • Onsite

About The Position

The UNM Bookstore is seeking a student employee to assist with daily cash room duties and Accounts Payable. The successful candidate must have reliable availability from 8 a.m. to 12 p.m. Monday through Friday during semesters, intersessions, and breaks. Previous cash-handling experience and strong attention to detail are required.

The employee will prepare bank deposits, generate daily cash reports, balance cash drawers, and assist with reconciling cash, check, credit card, and university charge receipts. The employee will investigate and resolve minor out-of-balance issues. Accounts Payable duties include organizing invoices and receipts, checking invoice amounts, account numbers, and payment policy rules, and entering daily transactions into spreadsheet logs or a finance system.

The candidate must maintain the confidentiality of university and student records and perform other job-related duties as assigned. A successful background check is required to process the hire.

Requirements

• Previous cash-handling experience.
• Enrolled in a degree-seeking program at UNM.
• Enrolled at least half-time (6 hours) at UNM during fall and spring semesters; audit hours do not count.
• If receiving Work Study, meet Satisfactory Academic Progress.
• Reliable availability from 8 a.m. to 12 p.m. Monday through Friday during semesters, intersessions, and breaks.
• A successful background check is required to process the hire.

Nice To Haves

• Work Study is preferred.
• Knowledge of cash management principles and/or procedures.
• Ability to calculate numbers, correct entries, and post to records.
• Ability to analyze and solve problems.
• Attention to detail.
• Account-balancing skills.
• Ability to maintain confidentiality of records and information.
• Ability to communicate accounting information, policies, and/or procedures in a manner easily understood by customers.
• Knowledge of computerized information systems used in financial and/or accounting applications.

Responsibilities

• Prepare bank deposits and generate daily cash reports.
• Balance cash drawers and assist with daily reconciliation of cash, check, credit card, and university charge receipts.
• Investigate and resolve minor out-of-balance issues.
• Organize invoices, receipts, and other Accounts Payable paperwork.
• Review invoices for amounts, account numbers, and compliance with payment policy rules.
• Enter daily transactions into spreadsheet logs or a finance system.
• Maintain confidentiality of university and student records.
• Perform miscellaneous job-related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed