Lead HIM Tech

Virginia Information Technologies Agency•Staunton, VA

5d•Onsite

About The Position

Western State Hospital, part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS), is seeking a full-time Lead HIM Tech. This role involves the supervision of the Stats/Computer Office, Record Room, and HIM Clerks, providing daily work direction. The Lead HIM Tech will assist in CORE measures oversight for the facility and associated duties to ensure compliance and reporting as required by the IPFQR program. This position also serves as the Avatar Facility Coordinator. Responsibilities include reviewing, researching, and resolving errors to ensure data integrity within the Avatar database and proper interfacing with PDIS and the electronic health record. The role is responsible for assigning access to end-users, data management, monthly statistical reporting for the hospital, and providing training/assistance as needed for other users. Additionally, the Lead HIM Tech is responsible for the accuracy of Western State Hospital’s Census, including daily, monthly, and year-to-date figures to ensure accurate room and board and cost per day calculations. The position also coordinates activities related to the integrity of the Master Patient Index at Western State Hospital and supports the Administrative Office Specialist III for Avatar and census coverage to maintain efficient operations.

Requirements

Experience in medical coding, medical records, health information, or related role
Working knowledge and experience with medical terminology and ICD-10 coding principles
Ability to independently interpret and follow oral and written rules and regulations
Must be able to type, keyboard, analyze, export and manipulate data and utilize MS Office including, Word, Excel, Access, and GMail

Nice To Haves

High School Diploma or equivalent
Associate's degree or higher or some college level courses in medical coding, health information, or related role
Supervisory experience in medical coding, health information, medical records or related field
Bilingual
Veteran or veteran spouse

Responsibilities

Ensure staff receive frequent, constructive feedback, including interim evaluations as appropriate and the requirements of the performance planning and evaluation system are met and evaluations are completed by established deadlines with proper documentation
Plans and schedules work assignments for HIM Department
Reviews policies and procedures with assigned staff
Coordinates Avatar upgrades and participates in end-user testing within the HIM Department or collectively with other departments impacted by the upgrade
Monitors and assigns Avatar logons for Providers with coordination through IT staff
Reports to Central Office Avatar Coordinator all requests for necessary merges of Avatar register numbers
Provides oversight of Avatar monitoring activities that ensure data accuracy, consistency, and uniformity and works closely with the Admission Office and Information Center to clarify questions for consistency purposes
Interprets Data Definitions from the NRI Manual and ensures that documentation supports the definitions provided