Lead Facilities Coordinator

K2 Services

9d•Onsite

About The Position

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. As the Lead Facilities Coordinator, you will play a crucial role in ensuring that our facilities are well-maintained, safe, and conducive to a productive and comfortable environment. You will be responsible for supervising a team of facilities coordinators and technicians, overseeing maintenance tasks, coordinating service requests, and implementing strategic facility management initiatives. Your strong leadership skills, technical expertise, and commitment to excellence will be essential in providing exceptional facilities management services. The Lead Facilities Coordinator can manage a team of up to five people. This role reports to the Facilities Manager or the Client Relations Manager. Essential Job Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Each core function will outline the percentage of time and frequency the task is performed. Categories Essential Job Functions Lead Facilities Coordinator Facility Maintenance & Repairs • Strategically coordinate and prioritize routine maintenance, repairs, and preventive measures to uphold optimal facility conditions. • Demonstrate astute oversight in promptly addressing maintenance issues and safety hazards, minimizing downtime and risks. • Conduct thorough and systematic inspections to identify facility maintenance needs, proactively attending to them to guarantee seamless operations. 30% Team Supervision • Exemplify exceptional leadership skills, adeptly guiding, motivating, and mentoring facilities coordinators and technicians. • Cultivate a culture of excellence through continuous training and professional development opportunities for the team. • Conduct comprehensive performance evaluations, driving a continuous improvement mindset among team members. 10% Vendor Management • Engage in collaborative partnerships with external service providers and vendors, skillfully negotiating contracts and service agreements. • Assure the highest standards of vendor performance and service quality, enforcing strict adherence to established benchmarks. • Employ astute vendor oversight to achieve superior value and maintain the organization's reputation for excellence. 10% Budgeting & Resource Management • Skillfully contribute to the formulation and management of the facilities budget, demonstrating fiscal acumen in resource allocation. • Employ optimal resource utilization to achieve operational efficiency while preserving the quality of facility services. • Uphold fiscal responsibility, ensuring compliance with budgetary constraints without compromising on excellence. 5% Health & Safety Compliance • Exhibit uncompromising commitment to health and safety regulations, rigorously upholding compliance standards. • Conscientiously conduct routine safety inspections, promptly addressing corrective actions to safeguard occupants and assets. • Meticulously maintain comprehensive safety documentation, including emergency response plans and incident reports. 10% Space Management & Optimization • Expertly coordinate space allocation, skillfully planning layouts, and orchestrating office relocations to optimize spatial utility. • Collaborate seamlessly with diverse departments, meticulously assessing their space needs to accommodate growth and efficiency. • Pioneer sustainability and energy-efficient initiatives, aligning the organization with environmentally responsible practices. 10% Training • Actively participate in training programs, including the utilization of the Cornerstone platform, to enhance your knowledge and skills in the role of a Lead Facilities Coordinator 5%

Requirements

High school diploma or equivalent, college degree preferred
2-3 years of experience
Ability to understand client inquiries and provide effective responses
Experience in using Microsoft Office products and applications
Understands the importance of delivering added value to clients
Team player who can keep a positive attitude, motivate peers, and build relationships
Ability to maintain confidentiality and security of any client information
Displays a pleasant and cheerful disposition at all times
Client first mentality
Demonstrates accuracy and attention to detail
Detail orientated with the ability to multitask and work in a fast-paced high energy environment where priorities are constantly changing
Solid decision-making skills within the scope of the position
Ability to meet deadlines and work under pressure
Good verbal and written communication skills
Ability to use technology
Prioritizing, flexibility, adaptability

Responsibilities

Strategically coordinate and prioritize routine maintenance, repairs, and preventive measures to uphold optimal facility conditions.
Demonstrate astute oversight in promptly addressing maintenance issues and safety hazards, minimizing downtime and risks.
Conduct thorough and systematic inspections to identify facility maintenance needs, proactively attending to them to guarantee seamless operations.
Exemplify exceptional leadership skills, adeptly guiding, motivating, and mentoring facilities coordinators and technicians.
Cultivate a culture of excellence through continuous training and professional development opportunities for the team.
Conduct comprehensive performance evaluations, driving a continuous improvement mindset among team members.
Engage in collaborative partnerships with external service providers and vendors, skillfully negotiating contracts and service agreements.
Assure the highest standards of vendor performance and service quality, enforcing strict adherence to established benchmarks.
Employ astute vendor oversight to achieve superior value and maintain the organization's reputation for excellence.
Skillfully contribute to the formulation and management of the facilities budget, demonstrating fiscal acumen in resource allocation.
Employ optimal resource utilization to achieve operational efficiency while preserving the quality of facility services.
Uphold fiscal responsibility, ensuring compliance with budgetary constraints without compromising on excellence.
Exhibit uncompromising commitment to health and safety regulations, rigorously upholding compliance standards.
Conscientiously conduct routine safety inspections, promptly addressing corrective actions to safeguard occupants and assets.
Meticulously maintain comprehensive safety documentation, including emergency response plans and incident reports.
Expertly coordinate space allocation, skillfully planning layouts, and orchestrating office relocations to optimize spatial utility.
Collaborate seamlessly with diverse departments, meticulously assessing their space needs to accommodate growth and efficiency.
Pioneer sustainability and energy-efficient initiatives, aligning the organization with environmentally responsible practices.
Actively participate in training programs, including the utilization of the Cornerstone platform, to enhance your knowledge and skills in the role of a Lead Facilities Coordinator