Lead Document Controller Assistant

Honeywell • Allentown, PA

13d • Onsite

About The Position

The Honeywell Liquefied Natural Gas (LNG) business provides efficient, customizable, and sustainable liquefaction solutions, combining proven technology with decades of experience in LNG equipment manufacture and operation. LNG’s equipment is designed by our engineering organization and fabricated at our manufacturing facility in Port Manatee, FL, or other domestic and international third-party facilities. Our customers utilize this equipment to liquefy extracted natural gas, significantly enhancing its transportability as an energy source to end users globally. This role will be based in our Honeywell LNG Headquarters located in Allentown, PA, and will be part of the Manufacturing and Design Engineering (MDE) organization, which is responsible for mechanical engineering and fabrication of vessels, piping, structures, and control and I&E systems, but will support the entire LNG business. The role will be managed day-to-day by the Honeywell LNG Allentown Quality Engineer. This role will focus on LNG’s internal and external communication and document sharing processes, ensuring effective tracking, delivery, and reporting of deliverables between LNG teams, customers, and suppliers. You will collaborate across all of Honeywell LNG’s functional teams to develop, maintain, and train others as a power user of work processes, information storage software and platforms, intellectual property protections, and associated Key Performance Indicators. The successful candidate will support LNG projects and bids so that stakeholders and leadership are proactively made aware of potential schedule and budget risks associated with deliverable creation and review. The position will require domestic travel to other Honeywell sites.

Requirements

• Experience in document control processes.
• Familiarity with document management systems (DMS).
• Ability to collaborate across functional teams.
• Skills in developing and maintaining work processes.
• Proficiency in information storage software and platforms.
• Understanding of intellectual property protections.
• Ability to track and report on Key Performance Indicators (KPIs).
• Experience in supporting projects and bids.
• Ability to identify potential schedule and budget risks.
• Experience in preparing and issuing transmittals.
• Experience in tracking supplier documents.
• Ability to consolidate and prepare technical requisition packages.
• Experience as a lead/power user for internal platforms (legal database, management of change, nonconformance system).
• Ability to maintain knowledge libraries and technical references.
• Understanding of document review and approval requirements.

Nice To Haves

• Experience in the Liquefied Natural Gas (LNG) industry.
• Experience with Honeywell's specific platforms.

Responsibilities

• Manage deliverables templates and project-specific tracking lists for all project disciplines.
• Via active tracking and audits, ensure on-time completion of deliverables.
• Coordinate with Proposal Management, Project Management, and Project Controls/ Scheduling to monitor bid/project progress and proactively identify risks.
• Expedite LNG team deliverable reviews and responses, both internally and with external parties including customers and suppliers.
• Prepare and issue transmittals between Allentown LNG disciplines and external parties.
• Track on-time submittal of supplier documents versus purchase order requirements.
• Consolidate and prepare technical requisition packages for major project equipment purchases.
• Serve as lead/power user for the LNG Document Management System (DMS).
• Contribute to development and troubleshooting of DMS platform functionality via reviews and testing.
• Receive training from Honeywell IT and platform owners, cascade that training to LNG users, and support roll-out of platform functions and updates.
• Serve as lead/power user for other internal Honeywell platforms such as legal database, management of change system, nonconformance system, etc.
• Maintain knowledge libraries and technical references for LNG disciplines.
• Ensure compliance with document review and approval requirements.
• Provide data for Key Performance Indicators (KPIs).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed