Law Office Assistant

City of Dayton • Dayton, OH

20h

About The Position

Provides varied clerical and customer-service support to the Law Department. The work involves routine and complex office assignments requiring intermediate computer skills. Assignments may be confidential, and the incumbent is responsible for maintaining their security and confidentiality. The position also supports the Prosecutor’s Office by processing subpoenas and court documents, gathering and reviewing case information, and relaying communications about cases and court dates.

Requirements

• Graduation from high school or a G.E.D.
• Possess a valid driver’s license at the time of appointment and maintain it thereafter as a condition of continued employment.
• Pass any background investigation applicable to the position.
• Provide evidence of employment authorization and identity before employment.
• Pass a job-related medical examination, including a drug screen, as a condition of final appointment.
• Applicants offered employment with the City must pass nicotine screening; newly hired employees must remain tobacco- and nicotine-free as a condition of continued employment. This policy does not apply to current City employees.
• Applications must specifically address each minimum qualification and show how it is met.

Nice To Haves

• Experience in law or law-enforcement support work is desirable.

Responsibilities

• Type and maintain personnel, financial, and similar records.
• Perform customer-service functions, answer routine questions, and provide assistance and information related to department cases and court procedures.
• Sort, distribute, and file correspondence, mail, documents, and other records.
• Compose routine correspondence for staff members and assist with mass mailings.
• Process subpoenas and court documents for the Prosecutor’s Office.
• Gather and receive case information; review incident and criminal-history reports, driving-history records, crime-lab reports, photographs and videotapes, discovery requests, and other documentation.
• Relay communications with witnesses and other individuals associated with cases to prosecutors.
• Inform relevant individuals of court dates, changes to court dates, and other relevant information.
• Ensure the security and confidentiality of confidential assignments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED