Law Office Assistant 1 (PCN031353)

State of Alaska • Palmer, AK

4d • Onsite

About The Position

The State of Alaska Department of Law, Division of Criminal, is hiring a Law Office Assistant 1 in Palmer. The role provides administrative support to attorneys and paralegals in the Criminal Division Central Office. Work includes typing and formatting legal documents, data entry, organizing documents in electronic files, and communicating verbally and in writing with outside agencies and individuals to complete tasks. The position supports legal work involving courts, hearings, and trials, and offers opportunities to learn about the legal system and work across multiple areas of law. This is a flexibly staffed position with opportunities for growth. The position is open to Alaska residents only.

The office is located at 515 E Dahlia Ave in Palmer. The work environment is described as friendly and fast-paced, with daily team collaboration. The expected workweek is 37.5 hours. General office hours are 8:00 a.m. to 4:30 p.m., with flexibility to establish regular hours around core business hours.

The incumbent must maintain strict confidentiality and be able to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of serious criminal acts. A background check and fingerprinting are required, and the incumbent must obtain access to the Alaska Public Safety Information Network (APSIN).

Requirements

• One year of experience involving some combination of significant customer service contact; eliciting or exchanging information about requirements or procedures to secure services, authorizations, or goods for clients; and/or standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, or maintaining logs.
• Experience must include regular, proficient use of electronic management information systems, word processing, and other standard business software applications.
• Post-secondary education from an accredited college or university may be combined with applicable experience as a substitution; 2.67 semester hours or 4 quarter hours equal one month of experience.
• An associate’s degree or specific vocational-technical certification in a legal support career area may substitute for the required experience.
• Vocational-technical certification in a generalized business support career area may substitute for up to six months of required experience.
• Maintain strict confidentiality.
• Ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of horrific criminal acts.
• Pass a background check and fingerprinting and obtain APSIN access.

Nice To Haves

• Reliability, curiosity, and enthusiasm for tackling new challenges.
• Interest in learning, developing new skills, and advancing in a career.
• Oral and written communication skills, including adapting communication to the audience and information.
• Computer skills using computers, software applications, databases, and automated systems.
• Interpersonal skills, including courtesy, empathy, tact, and effectiveness with people from varied backgrounds and situations.
• Ability to gather, organize, maintain, assess, and communicate information.
• Problem-solving skills, including evaluating information and alternatives and making recommendations.

Responsibilities

• Provide administrative support to attorneys and paralegals within the Criminal Division Central Office.
• Type and format legal documents.
• Perform data entry.
• Organize documents in electronic files.
• Communicate verbally and in writing with outside agencies and individuals to accomplish tasks.
• Support legal work involving courts, hearings, and trials.

Benefits

• 12 paid holidays.
• Personal leave accrual starting at 6 hours per pay period (about 21 days annually), increasing with years of service.
• 37.5-hour workweek.
• Flexible scheduling around core business hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed