Law Office Assistant 1 (PCN031377)

State of Alaska • Anchorage or Juneau, AK

6d • Onsite

About The Position

The Department of Law, Division of Criminal, is hiring a Law Office Assistant 1 for its Criminal Division Central Office in Anchorage or Juneau, Alaska. The position is open to Alaska residents only. The assistant provides administrative support to attorneys and paralegals by typing and formatting legal documents, entering data, organizing documents in electronic files, and communicating verbally and in writing with outside agencies and individuals.

The role offers exposure to the legal system and opportunities to work with courts, help prepare for hearings and trials, and support attorneys, paralegals, and other parties. The position is flexibly staffed, with opportunities for growth and skill development. The work week is 37.5 hours. General office hours are 8:00 a.m. to 4:30 p.m., with flexibility to establish regular hours around core business hours.

The Criminal Division’s mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution, while advocating for victims, respecting law enforcement agencies, responsibly stewarding public resources, holding offenders accountable, and protecting the constitutional and legal rights of the accused. The incumbent must maintain strict confidentiality and be able to tolerate possible exposure to graphic pictures, coarse language, and detailed descriptions of horrific criminal acts. A background check and fingerprinting are required, and the incumbent must obtain access to the Alaska Public Safety Information Network (APSIN).

Requirements

• One year of experience involving some combination of significant customer service, eliciting or exchanging information about requirements or procedures to secure services, authorizations, or goods for clients, and standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, or maintaining logs.
• Regular, proficient use of electronic management information systems, word-processing software, and other standard business software applications.
• Alternatively, qualifying post-secondary education and/or applicable experience may be combined as described in the posting; an associate’s degree or vocational-technical certification in a legal support career area may substitute for the required experience.
• A generalized business support vocational-technical certification may substitute for up to six months of required experience.
• Ability to maintain strict confidentiality.
• Ability to tolerate possible exposure to graphic pictures, coarse language, and detailed descriptions of horrific criminal acts.
• Background check and fingerprinting are required; the incumbent must obtain APSIN access.
• Applicants must be Alaska residents.
• At interview, provide three professional references, including daytime telephone numbers and email addresses; at least one reference must be a current or former supervisor.
• At interview, provide the last two performance evaluations, or supervisory letters of recommendation if the evaluations are unavailable.

Nice To Haves

• The posting describes successful team members as reliable, curious, and eager to tackle new challenges.
• Interest in learning, developing new skills, and advancing in a career.

Responsibilities

• Provide administrative support to attorneys and paralegals in the Criminal Division Central Office.
• Type and format legal documents.
• Perform data entry.
• Organize documents in electronic files.
• Communicate verbally and in writing with outside agencies and individuals to accomplish tasks.
• Help prepare for hearings and trials.

Benefits

• 12 paid holidays.
• Personal leave accrual starting at 6 hours per pay period, approximately 21 days annually, increasing with years of service.
• 37.5-hour work week.
• Flexible scheduling around core business hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed