Labeling Coordinator

Chicago Botanic Garden•Glencoe, IL

13d•$19 - $22

About The Position

The Labeling Coordinator is a service-oriented role in the Living Plant Documentation department. The position works with staff in Horticulture, Development, Communications, Science, Education, and senior management. Accuracy and timely delivery of plant labels are central to the work. The coordinator frequently uses scientific plant-name knowledge to support staff, visitors, and members, and occasionally presents to internal and external audiences. The role maintains display labels and accession tags throughout the Garden, including public display areas, natural areas, and plant breeding and ornamental plant evaluation trial plantings. It supports plant-record and nomenclature work in the BRAHMS collections database, helps with collections inventories, and collaborates across departments on labeling techniques for projects and events. The coordinator also communicates with vendors, purchases supplies, coordinates with the Plant Documentation Manager on the labeling budget, and helps orient and train staff, interns, seasonal employees, and volunteers. This is a year-round, full-time, non-exempt position that reports to the Manager, Plant Documentation and supervises volunteers and interns. The work takes place in a mixed office and outdoor setting, including work outdoors in all weather conditions.

Requirements

Associate degree in Horticulture, Ornamental Horticulture, Floriculture, Agriculture with a horticulture emphasis, or a closely related field; an equivalent combination of education, training, and relevant experience will be considered.
At least one year of relevant experience in horticulture, plant collections, plant documentation, or a related field.
Demonstrated analytical, organizational, and problem-solving skills, excellent attention to detail, and ability to maintain accurate records, prioritize work, and meet deadlines.
Strong interpersonal and communication skills, with the ability to collaborate effectively across departments and manage competing priorities.
Proficiency in Microsoft Office applications and ability to learn and use specialized databases and software.
Valid driver's license with a good driving record.

Nice To Haves

Experience working in a botanic garden, arboretum, nursery, or other horticultural or plant collections setting.
Working knowledge of scientific plant names, plant identification, and botanical nomenclature principles.
Experience with Adobe InDesign or similar design software.
Familiarity with BRAHMS or other plant collections management software.

Responsibilities

Maintain display labels and accession tags across the Garden, including public display areas, natural areas, and plant breeding and ornamental plant evaluation trial plantings.
Assist the Plant Recorder in verifying and updating nomenclature records in BRAHMS to reflect current taxonomic treatments, and update display labels and accession tags accordingly.
Update plant records in BRAHMS to fulfill label requirements and requests.
Assist the Living Plant Documentation, Curatorial, and Horticulture teams with collections inventories.
Collaborate with other departments and develop labeling techniques for special projects or events.
Communicate with vendors about label needs, purchase supplies, and coordinate with the Plant Documentation Manager on the labeling budget.
Orient new staff to Plant Documentation activities and processes, including training in labeling techniques and equipment.
Assist with training and management of interns, seasonal employees, and volunteers.
Present on matters related to the role to internal and external audiences.
Perform other duties as assigned.