NEXT Lab Operations Assistant

Abilene Christian University•Abilene, TX

27d•Onsite

About The Position

The ACU NEXT Lab is looking for a detail-oriented and proactive staff member to join our team and provide essential support to our operations. This individual will be an integral part of our team and will be able to coordinate efforts between faculty, staff, and students. The Operations Assistant will handle a variety of tasks ranging from administrative support, communications, purchasing, facilitating student hiring, and maintaining lab records. Their ability to multitask, prioritize, and maintain a high level of professionalism will contribute to the overall productivity and success of our team. The key principle of this job is to support ACU’s mission to educate students for Christian service and leadership throughout the world. Along with this, and the NEXT mission, our core values are the fundamental beliefs and guiding principles that shape our culture, behavior, and decisions. 1. Christ-like Character We lead with humility, integrity, and wisdom. We strive to be honest mentors who reflect Christ in our actions and relationships. 2. Driven to Deliver We take initiative, work hard, and stay curious. We’re proactive, creative problem-solvers who are always learning and pushing forward to get things done. 3. Better Together We believe in the power of collaboration. We communicate openly, support one another, and bring a spirit of respect, fun, and teamwork to everything we do. An ideal candidate will demonstrate a strong desire to integrate into a team that shares our core values and possess the skills listed below. Candidates who align well with our values but may not yet have all of the desired skills may still be considered.

Requirements

General computer skills including proficiency with typing, email, PDFs, online calendars, etc.
Proficiency in Microsoft Office and Google products (e.g., Word, Excel, and PowerPoint)
High School Diploma
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Attention to detail and accuracy in work.
Ability to work independently and as part of a team.
Ability to adapt to frequent change and handle multiple tasks.
Ability to operate within design time and constraints.
Initiative and responsible decision-making skills.
Ability to handle sensitive and confidential information.

Nice To Haves

Bachelor’s Degree

Responsibilities

Assist in the preparation and processing of purchase orders.
Maintain an approved vendor list.
Monitor inventory levels and reorder supplies as needed.
Source catalog goods for NEXT Lab projects, and procure them in accordance with project schedules.
Arrange for payment of goods and services.
Receive incoming deliveries and distribute them to the appropriate recipient.
Maintain accurate and up-to-date records of all purchasing transactions, including monthly expense reports.
Assist in coordinating the student employee hiring process.
Post job openings and schedule interviews.
Communicate with candidates and facilitate their questions.
Assist with student employee training and onboarding.
Assist with student employment administrative tasks, including maintaining departmental student information and a library of student lab books.
Create monthly and quarterly research reports.
Assist with event planning and meeting logistics.
Keep records of visitors and contacts.
Maintain a database of Non-Disclosure Agreements.
Perform other duties as assigned.