Lab Administrator Intern

General Dynamics Mission Systems, Inc•Pittsfield, MA

About The Position

The Lab Administrator Intern supports General Dynamics Mission Systems (GDMS) laboratory operations while applying classroom learning and developing practical skills in equipment accountability, documentation, safety, and team coordination. Working under the guidance of a Lab Administrator and qualified personnel, the intern helps maintain an organized, secure, and operationally ready laboratory supporting engineering and defense programs. Responsibilities are assigned according to training and authorization. The intern does not independently serve as a Closed Space Custodian, approve access, or authorize equipment transfers. Work involving classified information or controlled spaces requires applicable training and access authorization. The intern works with collaborative teams on projects for the GDMS organization and its clients. The position provides opportunities to develop practical skills among technically accomplished colleagues in a flexible work environment where contributions are recognized and rewarded.

Requirements

Must be enrolled in an accredited degree program; a related field is preferred.
Must be a U.S. citizen due to the nature of work performed within the facilities.
Must be eligible for access to classified information and subject to a U.S. Government security investigation; a Department of Defense Secret clearance must be obtainable within a reasonable amount of time after hire.
Demonstrated thorough understanding of business principles.
Attention to detail and organization in maintaining equipment records, inventories, and documentation.
Basic proficiency with Microsoft Office, particularly Word and Excel, and willingness to learn laboratory systems and tools.
Clear written and verbal communication, effective teamwork, and dependable follow-through on assigned tasks.
Ability to apply classroom learning, ask questions, adapt to changing priorities, and recognize when guidance or escalation is needed.
Commitment to safe work practices, confidentiality, procedural compliance, and continuous learning.

Nice To Haves

Enrollment in a degree program in a field related to administration.

Responsibilities

Assist with day-to-day laboratory activities, organizing work areas, equipment, tools, and supplies to support engineering and program needs.
Follow operating procedures, housekeeping standards, and Environmental Health and Safety requirements; use safe material-handling practices and request assistance when needed.
Help maintain resource schedules and track assigned tasks; report safety concerns, equipment issues, and scheduling conflicts to the supervising Lab Administrator.
Update inventory records, equipment labels, locations, and supporting documentation for company and government-furnished equipment as assigned.
Assist with physical inventories, compare equipment with inventory records, and document discrepancies for review and resolution by responsible personnel.
Track calibration and maintenance due dates, flag overdue equipment before use, and help prepare records for equipment receipt, movement, and disposition under established procedures.
Follow laboratory access, information-protection, and program security procedures, and maintain confidentiality and integrity of laboratory records and data.
Assist authorized personnel with access rosters, visitor logs, and related records as assigned; refer access requests and security questions to responsible security personnel.
Report suspected security incidents, access concerns, or procedural deviations through established reporting channels.
Coordinate assigned support requests with IT, Security, Quality Assurance, EHS, and Facilities; track status and communicate updates to the lab team.
Assist with scheduling equipment service and facilities work, and maintain required documentation under the direction of responsible personnel.
Prepare and maintain spreadsheets, equipment records, task trackers, and routine status summaries using Microsoft Office applications and approved laboratory systems.
Organize inventory, calibration, maintenance, training, and other assigned records for internal reviews and inspections; record findings and track assigned follow-up actions.
Identify opportunities to improve record accuracy, organization, and routine workflows; propose improvements and draft procedure updates for supervisory review.
Assist with basic equipment setup, inspection, and routine maintenance after completing required training and receiving authorization for assigned tasks.
Support engineering and test activities by preparing equipment and materials, recording observations, and documenting results under qualified personnel's direction.
Learn to use laboratory tools and test equipment safely; report equipment problems and assist with troubleshooting within the limits of training and supervision.