Kettle Coordinator

Salvation Army Careers•Las Vegas, NV

22h•Onsite

About The Position

The Kettle Coordinator will assist with the onboarding of seasonal bell ringers/Christmas Ambassadors. This role involves coordinating, scheduling, and seeking out volunteers and service clubs for various locations. The position also includes participating in the training of bell ringers and drivers, and working closely with the volunteer coordinator to ensure accurate scheduling. The Kettle Coordinator is responsible for creating daily and weekly schedules for all bell ringers/Christmas Ambassadors and ensuring they receive their weekly schedule the week before. This role also involves identifying new and existing kettle sites, securing necessary paperwork, and assisting in meetings with store managers to work out scheduling and logistical details. Additionally, the Kettle Coordinator will work with the volunteer coordinator and PR to schedule special bell ringing events, review daily reports, and make appropriate management decisions. Responsibilities also include the distribution and collection of equipment, managing time sheets, filing, and distributing paychecks. This position has access to confidential information and requires strict observance of privacy and confidentiality.

Requirements

Administrative or Logistical Management Experience
Must be flexible and able to work in a highly fluid and stressful environment.
Excellent knowledge of and ability to use current Microsoft software computer programs, including Word, Excel, PowerPoint and Publisher, as well as e-mail, Adobe Acrobat and the internet.
Ability to learn and utilize The Salvation Army Kettle Management Software Program.
Ability to create and manage schedules.
Excellent interpersonal, telephone and communication skills, both written and verbal.
Excellent detail, organization and file management skills.
Ability to work in a team setting with other professionals.
Ability to maintain a self-motivated and self-directed schedule, address multiple projects in a timely manner and take projects from beginning through completion.
Ability to work with people of diverse backgrounds and circumstances.
Must possess a valid Nevada driver’s license and pass a motor vehicle record check.
Must be able to pass a criminal background check.

Responsibilities

Assist with the onboarding of seasonal bell ringers/Christmas Ambassadors.
Coordinate, schedule and seek out volunteers and service clubs for various locations.
Participate in training, of bell ringers and drivers.
Work closely with volunteer coordinator to ensure accurate scheduling of volunteers at the times they are available.
Responsible for creating daily and weekly schedules for all bell ringers/Christmas Ambassadors and ensuring they all receive their weekly schedule the week before.
Identify new and existing and kettle sites, ensuring all the correct paper work is secured, including property manager approvals and insurance certificates.
Assist in meeting with store managers working out details for scheduling, special needs, stand storage, etc.
Work with the volunteer coordinator and PR to schedule special bell ringing events for groups such as businesses, service clubs, churches and schools.
Review daily reports making appropriate management decisions based on the data.
Responsible for the distribution of bells, aprons and or jackets to bell ringers.
Responsible for the collection of kettles at the end of each shift.
Collect and verify time sheets.
Enter time sheets in for processing.
File time sheets.
Distribute pay checks when received.
Ensure the return of all Salvation Army owned property at the end of the season.
Other duties, as assigned.