Junior Staff Accountant

Optima Dermatology•Portsmouth, NH

12d•Onsite

About The Position

Optima Dermatology is recruiting a Junior Staff Accountant to join its Practice Support Center in Portsmouth, New Hampshire. This role is responsible for timely and accurate application of incoming cash transactions, managing travel and expense reimbursements, recording inventory, and calculating and filing sales and use taxes, property taxes, and real estate taxes. The position supports the integrity of cash flow data and the organization’s financial health through payment reconciliation, cash receipt processing, and verification of payments against invoices. The role also contributes to financial stability and operational efficiency through analysis, accurate financial records, and process improvements.

Requirements

Bachelor’s degree in accounting or finance.
Prior experience in an accounting role, such as an accounting assistant, AP/AR clerk, or internship.
Excellent analytical and problem-solving skills.
Proficiency in Microsoft Excel.
Experience with accounting software.
Excellent communication and interpersonal skills.
Ability to work independently and in a team environment.
Strong attention to detail and accuracy.

Nice To Haves

Experience with Sage or similar accounting software platforms.

Responsibilities

Apply cash receipts accurately to customer accounts and invoices.
Process payments, including checks and electronic transfers.
Reconcile cash received against recorded amounts and resolve outstanding payment issues.
Perform daily bank reconciliations to ensure transactions are recorded accurately.
Oversee banking transactions, including wire transfers and ACH payments.
Monitor cash balances and cash flow to support operational liquidity.
Prepare reports on cash application activities and cash flow analysis.
Analyze collection trends and communicate insights to management.
Work with banking partners to resolve issues and improve processes.
Process and reconcile credit card transactions related to travel expenses.
Manage expense reimbursement requests, ensuring policy compliance and accurate documentation.
Analyze and allocate prepaid expenses as necessary, ensuring appropriate recording and compliance.
Process and record vendor rebates accurately and in accordance with agreements.
Review and record accrued expenses in the correct periods.
Calculate, file, and ensure compliance with sales and use taxes, property taxes, and real estate taxes.
Ensure compliance with company policies, GAAP, and SOX controls.
Maintain organized documentation of cash transactions and correspondence.
Identify and implement improvements to cash application procedures.
Support audits by providing required documentation and reports.
Review financial statements for accuracy, including balance sheets, income statements, and cash flow statements.
Assist with monthly, quarterly, and annual close processes, including journal entries and reconciliations.
Communicate with customers to resolve payment inquiries and discrepancies.
Contribute to ad hoc projects as required.