Junior Staff Accountant

Optima Dermatology•Portsmouth, NH

6d•Onsite

About The Position

Optima Dermatology is seeking a Junior Staff Accountant to join its Practice Support Center in Portsmouth, New Hampshire. This role supports the organization’s financial health by ensuring the timely and accurate application of incoming cash, managing travel and expense reimbursements, recording inventory, and calculating and filing sales and use taxes, property taxes, and real estate taxes. The position contributes to accurate cash flow data and the overall financial stability and operational efficiency of the company. The Junior Staff Accountant processes and reconciles cash receipts and banking transactions, reviews payment accuracy against invoices, manages expense and prepaid transactions, records vendor rebates and accrued expenses, and supports tax compliance. The role also assists with financial statement reviews and monthly, quarterly, and annual close activities, maintains documentation, supports audits, communicates with customers about payment questions, and helps improve cash application procedures. The position is full-time, Monday through Friday, from 9:00 AM to 5:00 PM. The Practice Support Center is located at 111 NH Ave, Portsmouth, NH 03801.

Requirements

Bachelor’s degree in accounting or finance.
Prior experience in an accounting role, such as accounting assistant, AP/AR clerk, or internship.
Excellent analytical and problem-solving skills.
Proficiency in Microsoft Excel.
Excellent communication and interpersonal skills.
Ability to work independently and in a team environment.
Strong attention to detail and accuracy.

Nice To Haves

Experience with accounting software, preferably Sage or similar platforms.

Responsibilities

Accurately apply cash receipts to customer accounts and invoices.
Process payments, including checks and electronic transfers.
Reconcile received cash against recorded amounts and resolve outstanding payment issues.
Perform daily bank reconciliations and oversee banking transactions such as wire transfers and ACH payments.
Monitor cash balances and cash flow for operational liquidity.
Prepare reports on cash application activities and cash flow analysis.
Analyze collection trends and communicate insights to management.
Work with banking partners to resolve issues and improve processes.
Process and reconcile credit card transactions related to travel expenses.
Manage expense reimbursement requests, ensuring policy compliance and accurate documentation.
Analyze and allocate prepaid expenses, ensuring proper recording and compliance.
Process and record vendor rebates accurately and in accordance with agreements.
Review and record accrued expenses in the correct accounting periods.
Calculate and file sales and use taxes, property taxes, and real estate taxes, and ensure compliance.
Comply with company policies, GAAP, and SOX controls.
Maintain organized documentation of cash transactions and correspondence.
Identify and implement improvements to cash application procedures.
Support audits by providing documentation and reports.
Review balance sheets, income statements, and cash flow statements for accuracy.
Assist with monthly, quarterly, and annual close processes, including journal entries and reconciliations.
Communicate with customers to resolve payment inquiries and discrepancies.
Contribute to ad-hoc projects as required.