Temporary Junior School Admissions Assistant

Shady Side Academy•Pittsburgh, PA

1d•Onsite

About The Position

Shady Side Academy seeks a Temporary Junior School Admissions Assistant to support the Enrollment Management team and daily operations of the Junior School. This collaborative role helps provide a welcoming, organized, and responsive experience for prospective families, current students, and the broader school community. The position reports to the Chief Enrollment Officer and is supervised by the Director of Junior School Admissions. It is a full-time, in-person, temporary position anticipated to begin in December 2026 and continue through June 2027, allowing for a transition with the current Admissions Assistant.

Requirements

Excellent organizational skills, attention to detail, and the ability to manage competing priorities.
Strong written and verbal communication skills and a welcoming, service-oriented approach.
Proficiency with spreadsheets, databases, and office technology.
Sound judgment, discretion, adaptability, and commitment to confidentiality.
Ability to work independently, collaborate effectively, and learn new processes quickly.
Availability for occasional evening or weekend admissions events.
Enjoy working with children and families; be proactive, dependable, and resourceful, anticipate needs, and contribute positively to a dynamic school community.

Nice To Haves

Experience in an administrative, educational, admissions, or customer service role.
Experience with Veracross or similar systems.

Responsibilities

Maintain accurate applicant records in Veracross, track application progress, and coordinate follow-up on outstanding requirements.
Communicate with prospective families, respond to inquiries, and provide timely support throughout the admissions process.
Maintain admissions and enrollment data, prepare reports, and support applicant assessments.
Coordinate logistics for campus tours, student visits, and admissions events, including registration, materials, scheduling, and hospitality.
Support fifth-grade student ambassadors, the new-family buddy program, and onboarding activities.
Welcome visitors, answer calls, manage building access, and support daily school office operations.
Assist with student arrival and dismissal, carpool, student supervision, and other assigned school-day responsibilities.
Support school events, administrative projects, and routine requests from faculty, staff, students, and families.
Coordinate purchasing, order approvals, budget allocations, and expense reporting using school financial and administrative systems.
Manage school supply orders and related administrative requirements.
Perform other assigned duties, such as recess and lunch responsibilities, and duties deemed necessary by the Head of Junior School or Director of Junior School Admissions.