Junior Project Coordinator

University of British Columbia•Vancouver, BC

1d•CA$33 - CA$39

About The Position

The Junior Project Coordinator will primarily support a study evaluating emergency department (ED) peer support workers to support patients with substance use, managed through the UBC Department of Emergency Medicine. The incumbent will oversee all activities related to the planning, coordination, management, and timely completion of tasks related to the ED peer support worker study and evaluation, including patient and health care provider surveys, sharing circles, and focus groups, and assistance with analysis of process metrics and linked patient outcome data. Other responsibilities include implementing study protocols, monitoring study processes, and developing systematic methods for data collection. The Junior Project Coordinator will monitor study progress, produce reports, assist with financial management for research accounts, and ensure that standard operating procedures are followed to ensure quality control for the study.

Requirements

Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Ability to communicate effectively verbally and in writing.
Effective interpersonal and problem-solving skills.
Effective critical thinking and planning skills.
Ability to maintain accuracy and attention to detail.
Ability to work effectively independently and in a team environment.
Ability to exercise tact, discretion and confidentiality in all matters.
Ability to effectively use computer and database management software, such as MS Word and MS Excel.
Ability to manage a database.
Ability to analyze problems, identify key issues, and effectively resolve.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to prepare and edit documents, reports, communication materials, and technical documentation.

Nice To Haves

Some positions may require a graduate degree.
Undergraduate degree in a relevant discipline.
Master's degree in Science, Health Science, Public Health or related field preferred.
Minimum of two years of related experience or the equivalent combination of education and experience.
Experience with research and/or project coordination is preferred.
Experience with clinical research, knowledge translation, medical terminology, basic statistics, and project management would be an asset.
Experience working in healthcare settings, with knowledge translation activities, policy-makers, and/or people with lived experience with substance use or other vulnerable populations is an asset.
Experience with REDCap an asset.
Ability to develop and maintain a website.
Ability to work a flexible schedule that may include occasional evenings and weekends

Responsibilities

Oversees all activities related to the ED peer support worker study, including planning, coordination, management, and timely completion of current and future study tasks.
Develops orientation presentations and training resources; including written materials such as task lists and FAQs, as well as written and verbal presentations, for the ED peer support worker study and other studies as needed. These resources focus on orienting staff to study procedures, expectations, and requirements.
Onboards, trains and supervises research assistants for the ED peer support worker study.
Monitors studies’ progress to ensure that deadlines are met (including reporting requirements), milestones achieved, and research is conducted in compliance with study procedures.
Ensures adherence to standard operating procedures and ensures quality control for ongoing studies.
Assists with site visits to train hospital and research staff on study protocols and ensure compliance with protocol.
Assists with management of research expenses, research accounts, payment of research expenses, preparing financial reports and budgets for all studies being undertaken.
Coordinates communication of research projects including informing relevant parties, ensuring study compliance and liaising with sponsor agencies.
Contributes to grant submissions by revising applications (which includes including performing literature searches, summarizing evidence, conducting reference checks), comparing materials to grant guidelines, and organizing co-investigator contributions.
Assists with editing reports and manuscripts, and preparing them for submission.
Oversees technical aspects of research studies including: patient screening and enrollment procedures, data collection, patient and healthcare provider survey, sharing circles, and focus group organization, planning, and implementation, liaising with hospital operations staff and leadership and community healthcare organizations, aggregating and summarizing results, and records management.
Promote the Emergency Substance and Opioid Use Program through email communication, newsletters, developing content for the webpage, social media and other methods.
Participates in research team meetings and rounds: sets agenda, prepares and presents financial reports, prepares and presents project updates, takes minutes.
Assists with Research Ethics Board (REB) applications, operational approvals, and submission of ongoing reporting requirements
Organizes hospital approvals for conducting research and grant applications.
Any other duties as required.