Junior Project Administrator

JD Development Group•Markham, IL

6d•CA$45,000 - CA$55,000

About The Position

JD Development Group is seeking an organized, detail-oriented Project Administrator to support its project management team with documentation, invoicing, and project administration. This entry-level opportunity is intended for someone beginning a career in construction administration or accounting and includes hands-on training. Reporting to the Project Manager Lead (PM), the role handles financial and administrative paperwork that helps keep projects on budget and subcontractors paid on time. The Project Administrator works closely with the PM, site team, and accounting department.

Requirements

Diploma or degree in Business Administration, Accounting, or a related field.
0–2 years of administrative, accounts payable, or bookkeeping experience.
Strong organizational skills and attention to detail.
Comfort with Microsoft Office, especially Excel.
Clear written and verbal communication skills.

Nice To Haves

Construction experience.
Familiarity with Procore or Yardi.

Responsibilities

Work with the PM to help keep projects on schedule and within budget.
Track project progress and outstanding items, and follow up on approvals and requirements.
Schedule project meetings and distribute meeting minutes, memos, and status updates.
Provide day-to-day administrative support to the PM, including helping prepare reports and presentations.
Open new project files and ensure required information is collected before projects start.
Update and organize project files, including contracts, drawings, change orders, and meeting minutes.
Use project management software to keep records current and easy to find.
Collect closeout documents and archive project files when projects finish.
Receive and track invoices from subcontractors and suppliers.
Help enter invoices and expenses into the system.
Answer simple vendor questions about invoice status.