Junior Administrative Assistant

KIHOMAC•Layton, UT

1d•Onsite

About The Position

This role involves performing a variety of administrative and office management functions to support management personnel. Key responsibilities include scheduling, communication management, document control, procurement assistance, and travel coordination. The position requires a high degree of organization, attention to detail, and the ability to work independently while meeting strict deadlines. Experience within the DoD and knowledge of government policies are preferred.

Requirements

High School diploma required.
2+ years of experience supporting management personnel.
Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel required.
Excellent communication skills and interpersonal skills talking to customers, vendors, and stakeholders.
Excellent customer service attitude.
Ability to multi-task and prioritize.
Must be a US citizen.
Ability to obtain a security clearance may be required.

Nice To Haves

Associate’s Degree in a managerial field desired.
Experience supporting management personnel within the DoD preferred.
Customer service experience a plus.
Proficiency in Government policies and procedures regarding correspondence, staff packages, suspense tracking, travel, file plans, and timecards preferred.

Responsibilities

Perform administrative and office staff management functions.
Schedule appointments using Microsoft Outlook or equivalent tools.
Answer the telephone and take messages.
Perform word processing, suspense, and task tracking.
Develop and conduct file plans.
Perform other administrative activities as required.
Work independently with little supervision.
Prepare office-related communications.
Take delivery of mail and couriered packages, process shipping requests, and ship packages/equipment.
Prioritize work and adhere to strict timelines for submission of reports/contract deliverables.
Assist with tracking Contract Data Requirements List (CDRL) deliverables from preparation through approval, keeping stakeholders informed.
Review, submit, and file reports, spreadsheets, and agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance, while maintaining configuration control of documents.
Obtain, document, organize, and prioritize quotes from vendors for materials, tooling, equipment, and supplies as requested by the leadership team.
Create and assist with Purchase Requests.
Manage a corporate credit card supporting leadership team purchasing requests.
Assist with coordinating lodging, hotel, rental car, airfare, and other travel arrangements for teams.
Perform other duties as assigned.