Junior Administrative Assistant

KIHOMAC•Layton, UT

2d•$18 - $22•Onsite

About The Position

This role involves performing a variety of administrative and office management functions to support management personnel. Key responsibilities include scheduling, communication, document management, procurement assistance, and travel coordination. The position requires strong organizational skills, attention to detail, and the ability to work independently while adhering to strict timelines. A high school diploma is required, and an Associate's Degree in a managerial field is desired. Proficiency in Microsoft Office applications and excellent communication and customer service skills are essential. Experience supporting management within the DoD and knowledge of government policies and procedures are preferred. The role may require obtaining a security clearance.

Requirements

High School diploma required.
2+ years of experience supporting management personnel.
Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel required.
Excellent communication skills and interpersonal skills talking to customers, vendors, and stakeholders.
Excellent customer service attitude.
Ability to multi-task and prioritize.
Must be a US citizen.

Nice To Haves

Associate’s Degree in managerial field desired.
Experience supporting management personnel within the DoD preferred.
Customer service experience a plus.
Proficiency in Government policies and procedures regarding correspondence, staff packages, suspense tracking, travel, file plans, and timecards preferred.
Ability to obtain a security clearance may be required.

Responsibilities

Perform administrative and office staff management functions.
Scheduling and appointment management using Microsoft Outlook or equivalent tools.
Answer the telephone and take messages as needed.
Word processing, suspense and task tracking.
Develop and conduct file plans.
Prepare office related communications.
Take delivery of mail and couriered packages, process shipping request, ship packages/equipment.
Prioritize work and adhere to strict timelines for submission of reports/contract deliverables.
Assist with tracking Contract Data Requirements List (CDRL) deliverables from preparation through approval while keeping stakeholders informed.
Review, submit, and file reports, spreadsheets, agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance while maintaining configuration control of documents.
Obtain, document, organize, and prioritize quotes from vendors for materials, tooling, equipment and supplies as requested by leadership team.
Create and assist with Purchase Requests.
Manage a corporate credit card supporting leadership team purchasing requests.
Assist with coordinating lodging, hotel, rental car, airfare, and other travel arrangements for teams.
Other duties as assigned.