Judicial Assistant to Comm. Ortega

Maricopa County • Phoenix, AZ

1d

About The Position

Commissioner Christine Ortega seeks a highly skilled, organized problem solver to support the day-to-day activities of the Family Court department. The Judicial Assistant will manage competing priorities and sensitive issues with diplomacy while providing administrative support to the assigned Commissioner or Division Administration. The ideal candidate has excellent communication skills, attention to detail, a positive attitude, and a willingness to contribute to the success of the Judicial Branch.

The Superior Court of the Judicial Branch of Arizona in Maricopa County provides a safe, fair, and impartial forum for resolving disputes, works to improve access to services, and uses innovative, evidence-based practices to support community safety and public trust. The Court values fairness, respect, integrity, innovation, and safety.

The position is classified as Unclassified - Judicial Department D800 Superior Court and is non-exempt under the FLSA. The posted pay range is $23.00 to $37.50 per hour, with a midpoint of $30.25. The expected entry pay range based on experience and equity is $24.07 to $26.50 per hour. The position may be reassigned to other Judicial Branch locations in Maricopa County based on departmental needs. Employment and continued employment are contingent on passing a background and/or fingerprint check.

Requirements

• High school diploma or GED.
• Three years of administrative experience, or a qualifying substitution: experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court; completion of an accredited legal secretary or paralegal training program or certification may substitute for two years of experience; equivalent post-secondary education may substitute on a year-for-year basis.
• Knowledge of court policies and procedures, legal terminology, office procedures and practices, and legal requirements for processing court documents.
• Knowledge of customer-service principles, processes, standards, and procedures.
• Ability to communicate verbally and in writing effectively.
• Skill using computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, eFile, OneDrive, and SharePoint.
• Skill using standard office equipment, including a multi-line telephone system, fax machine, and copier.
• Ability to understand and follow brief oral and written instructions quickly and accurately.
• Ability to make sound decisions in accordance with regulations, policies, and procedures.
• Ability to maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.
• Ability to speak clearly and hear; see details of nearby objects; sit for long periods; stand and walk; use hands to finger, handle, or feel; reach with hands and arms; and occasionally push, pull, or lift up to 20 pounds.

Nice To Haves

• Experience working in a court system, law office, or other legal setting.
• Experience with court procedures, legal terminology, and legal requirements for processing court documents.
• Experience interacting with judges, commissioners, or attorneys.
• Experience with Microsoft Teams and Go-To Meetings virtual platforms.

Responsibilities

• Provide administrative support to the assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepare, maintain, and revise daily court calendars, including setting hearing and trial dates and processing motions.
• Arrange interpreters, court reporters, and special assignments as needed.
• Review case files for completeness and contact interested parties to obtain missing information.
• Prepare information for a Judge's or Commissioner's review before hearings.
• Prepare the courtroom, gather parties for hearings, direct when cases proceed to the courtroom, and manage calendar flow.
• Assist with case-flow management by entering hearing outcomes into the court database each day.
• Respond to requests, inquiries, and complaints from litigants, the public, lawyers, judges, and other court personnel.
• Transcribe letters, memoranda, and jury instructions when requested.
• Support Court Administration by providing coverage and customer assistance, answering phone calls, and reviewing Cal-Acti reports.
• Perform other related duties as assigned.

Benefits

• Generous paid time off, paid sick leave, and 10 paid holidays.
• Affordable medical, dental, and vision insurance.
• Coverage by one of several State-sponsored retirement pension plans.
• Employee assistance program and wellness incentives.
• Optional life insurance, disability coverage, group legal plan, and pet insurance.
• Eligible full-time Judicial Branch employees who meet other program criteria may qualify for Public Service Loan Forgiveness.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED