Judicial Assistant to Comm. Madison Best

Maricopa County • Phoenix, AZ

1d

About The Position

Commissioner Madison Best seeks a highly skilled problem solver to provide day-to-day administrative support to the Civil Court department. The role requires managing competing priorities, strong organization, diplomacy when handling sensitive issues, excellent communication, attention to detail, a positive attitude, and a willingness to contribute to the Judicial Branch’s success.

The Superior Court of the Judicial Branch of Arizona in Maricopa County provides a safe, fair, and impartial forum for resolving disputes, seeks to improve access to services, and uses innovative, evidence-based practices to support community safety and public trust. Its culture values fairness, respect, integrity, innovation, and safety.

The Judicial Assistant provides administrative support to an assigned Commissioner or Division Administration and may also serve as a Courtroom Assistant. Duties include managing court calendars and case flow, preparing for hearings, coordinating courtroom services, updating court databases, responding to inquiries, and supporting Court Administration. Other related duties may be assigned.

The position is non-exempt under the FLSA. The posted pay range is $23.00–$37.50 per hour, with an expected entry pay range of $24.07–$26.50 per hour. Successful candidates are typically hired at or below the range midpoint, depending on experience, internal equity, and budget. Judicial Branch facilities are located throughout Maricopa County, and this position may be reassigned to other locations based on departmental needs. Employment is contingent upon passing a background and/or fingerprint check.

Requirements

• High school diploma or GED.
• Three years of administrative experience, or an allowed combination of education and experience. Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement. Completion of an accredited legal secretary or paralegal training program or certification may substitute for two years of experience. Equivalent post-secondary education may substitute on a year-for-year basis.
• Knowledge of court policies and procedures, legal terminology, office procedures and practices, and legal requirements for processing court documents.
• Knowledge of customer service principles, processes, standards, and procedures.
• Ability to communicate verbally and in writing effectively for the needs of the audience.
• Skill using computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, eFile, OneDrive, and SharePoint.
• Skill using standard office equipment, including a multi-line telephone system, fax machine, and copier.
• Ability to understand and quickly and accurately follow brief oral and written instructions.
• Ability to make sound decisions in accordance with regulations, policies, and procedures.
• Ability to maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.
• Ability to speak clearly and hear; see details of objects less than a few feet away; sit for long periods; stand, walk, use hands to finger, handle, or feel; reach with hands and arms; and occasionally push, pull, or lift up to 20 pounds.
• Applicants must fully answer questions regarding felony and misdemeanor convictions, including convictions that have been expunged or set aside. Offers and continued employment are contingent on passing a thorough background and/or fingerprint check.

Nice To Haves

• Experience working in a court system, law office, or other legal setting.
• Experience with court procedures, legal terminology, and legal requirements for processing court documents.
• Experience interacting with judges, commissioners, or attorneys.
• Experience with Microsoft Teams and Go-To Meetings virtual platforms.

Responsibilities

• Provide administrative support to the assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepare, maintain, and revise daily court calendars, including setting hearing and trial dates and processing motions.
• Arrange interpreters, court reporters, and special assignments as needed.
• Review case files for completeness and contact interested parties to obtain missing information.
• Prepare information for a Judge’s or Commissioner’s review before hearings.
• Prepare the courtroom, gather parties for hearings, direct when cases proceed to the courtroom, and manage calendar flow.
• Support case flow management by entering hearing outcomes into the court database.
• Handle requests, inquiries, and complaints from litigants, the public, lawyers, judges, and other court personnel.
• Transcribe letters, memoranda, and jury instructions when requested.
• Provide administrative support for Court Administration, including coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.
• Perform other related duties as assigned.

Benefits

• Generous paid time off, paid sick leave, and 10 paid holidays.
• Affordable medical, dental, and vision insurance.
• Coverage by one of several State-sponsored retirement pension plans; mandatory membership and payroll-deducted contributions apply to full-time employees.
• Employee assistance program and wellness incentives.
• Optional life insurance, disability coverage, group legal plan, and pet insurance.
• Potential eligibility for Public Service Loan Forgiveness for qualifying full-time Judicial Branch employees who meet other program requirements.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED