Judicial Assistant to Comm. Madison Best

Judicial Branch of Arizona in Maricopa County • Phoenix, AZ

2d • $23 - $38 • Onsite

About The Position

Commissioner Madison Best seeks a highly skilled problem solver to support the day-to-day activities of the Civil Court department. The Judicial Assistant manages competing priorities, maintains excellent organization, and handles sensitive issues with diplomacy. The successful candidate communicates effectively, pays close attention to detail, brings a positive attitude, and contributes to the overall success of the Judicial Branch.

The Superior Court of the Judicial Branch of Arizona in Maricopa County provides a safe, fair, and impartial forum for resolving disputes, improving access to services, and using evidence-based practices to support community safety and public trust. Its culture values fairness, respect, integrity, innovation, and safety.

The role provides administrative support to an assigned Commissioner or Division Administration. Duties include preparing and maintaining court calendars, processing motions, reviewing case files, preparing materials for hearings, supporting courtroom operations and case-flow management, responding to requests and inquiries, transcribing documents when requested, and assisting Court Administration. The position is non-exempt under the FLSA. Judicial Branch facilities are located throughout Maricopa County, and reassignment to another location may occur based on departmental needs.

Requirements

• High school diploma or GED.
• Three years of administrative experience, or qualifying substitute experience or education.
• Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
• Completion of an accredited legal secretary or paralegal training program or certification may substitute for two years of experience.
• An equivalent combination of post-secondary education may substitute on a year-for-year basis.
• Knowledge of court policies and procedures, legal terminology, office procedures and practices, and legal requirements for processing court documents.
• Knowledge of customer service standards and procedures.
• Ability to communicate information effectively verbally and in writing.
• Skill using computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, eFile, OneDrive, and SharePoint.
• Skill using standard office equipment, including a multi-line telephone system, fax machine, and copier.
• Ability to understand and follow brief oral and written instructions quickly and accurately.
• Ability to make sound decisions in accordance with regulations, policies, and procedures.
• Ability to maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.
• Pass a thorough background and/or fingerprint check; applicants must fully disclose conviction history as requested.

Nice To Haves

• Experience working in a court system, law office, or other legal setting.
• Experience with court procedures, legal terminology, and legal requirements for processing court documents.
• Experience interacting with judges, commissioners, or attorneys.
• Experience with Microsoft Teams and Go-To Meetings virtual platforms.

Responsibilities

• Provide administrative support to an assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepare, maintain, and revise daily court calendars, including setting hearing and trial dates and processing motions.
• Arrange interpreters, court reporters, and special assignments as necessary.
• Review case files for completeness and contact interested parties to obtain missing information.
• Prepare information for a judge’s or commissioner’s review before hearings.
• Prepare the courtroom, gather parties for hearings, direct when cases proceed to the courtroom, and manage calendar flow.
• Support case-flow management by entering daily hearing outcomes into the court database.
• Handle requests, inquiries, and complaints from litigants, the public, lawyers, judges, and other court personnel.
• Transcribe letters, memoranda, and jury instructions when requested.
• Provide administrative support for Court Administration, including coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.
• Perform other related duties as assigned.

Benefits

• Paid time off and paid sick leave.
• 10 paid holidays.
• Medical, dental, and vision insurance.
• Coverage by a State-sponsored retirement pension plan.
• Employee assistance program.
• Wellness incentives.
• Optional life insurance, disability coverage, group legal plan, and pet insurance.
• Potential eligibility for Public Service Loan Forgiveness for qualifying full-time employees who meet other program requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED