Judicial Assistant to Comm. Ortega
About The Position
Commissioner Christine Ortega seeks a highly skilled, organized Judicial Assistant who can solve problems, manage competing priorities, and address sensitive issues with diplomacy while supporting the day-to-day activities of the Family Court department. The role provides administrative support to an assigned Commissioner or Division Administration and may include Judicial Assistant and/or Courtroom Assistant duties. The ideal candidate communicates well, pays close attention to detail, maintains a positive attitude, and contributes to the success of the Judicial Branch. The Superior Court of the Judicial Branch of Arizona in Maricopa County provides a safe, fair, and impartial forum for resolving disputes, enhancing access to services, and using innovative, evidence-based practices to improve community safety and public trust. Its culture values fairness, respect, integrity, innovation, and safety.
Requirements
- High school diploma or GED.
- Three years of administrative experience.
- Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
- Completion of an accredited legal secretary or paralegal training program or certification may substitute for two years of experience.
- An equivalent combination of post-secondary education may substitute on a year-for-year basis.
- Knowledge of court policies and procedures, legal terminology, office procedures and practices, and legal requirements for processing court documents.
- Knowledge of customer-service standards and procedures.
- Ability to communicate verbally and in writing effectively.
- Skill using computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, eFile, OneDrive, and SharePoint.
- Skill using standard office equipment, including a multi-line telephone system, fax machine, and copier.
- Ability to understand and accurately follow brief oral and written instructions.
- Ability to make sound decisions in accordance with regulations, policies, and procedures.
- Ability to maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.
Nice To Haves
- Experience working in a court system, law office, or other legal setting.
- Experience with court procedures, legal terminology, and legal requirements for processing court documents.
- Experience interacting with judges, commissioners, or attorneys.
- Experience with Microsoft Teams and Go-To Meetings virtual platforms.
Responsibilities
- Provide administrative support to the assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
- Prepare, maintain, and revise daily court calendars, including setting hearing and trial dates and processing motions.
- Arrange interpreters, court reporters, and special assignments as necessary.
- Review case files for completeness and contact interested parties to obtain missing information.
- Prepare information for a Judge’s or Commissioner’s review before hearings.
- Prepare the courtroom, gather parties for hearings, direct when cases proceed to the courtroom, and manage calendar flow.
- Assist with case-flow management by entering daily hearing outcomes into the court database.
- Handle requests, inquiries, and complaints from litigants, the public, lawyers, judges, and other court personnel.
- Transcribe letters, memoranda, and jury instructions when requested.
- Provide administrative support for Court Administration, including coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.
- Perform other related duties as assigned.
Benefits
- Generous paid time off
- Paid sick leave
- 10 paid holidays
- Medical insurance
- Dental insurance
- Vision insurance
- Coverage under a State-sponsored retirement pension plan
- Employee assistance program
- Wellness incentives
- Optional life insurance
- Optional disability coverage
- Optional group legal plan
- Optional pet insurance
- Eligible full-time employees may qualify for Public Service Loan Forgiveness, subject to program eligibility criteria
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
