Judicial Assistant to Comm. Dyer

Maricopa County • Phoenix, AZ

1d

About The Position

Commissioner Genene Dyer seeks a highly skilled Judicial Assistant to support the day-to-day activities of the Criminal Court department. The ideal candidate can solve problems, manage competing priorities, stay exceptionally organized, handle sensitive issues diplomatically, communicate well, pay close attention to detail, and contribute positively to the Judicial Branch.

The Judicial Assistant provides administrative support to the assigned Commissioner or Division Administration and may also serve as a Courtroom Assistant. Duties include maintaining court calendars, preparing for hearings, coordinating courtroom activity, supporting case-flow management, responding to requests and inquiries, and assisting Court Administration. Judicial Branch facilities are located throughout Maricopa County, and the position may be reassigned to other locations based on departmental needs.

Requirements

• High school diploma or GED.
• Three years of administrative experience, or an accepted equivalent combination of education and experience.
• Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
• Completion of an accredited legal secretary or paralegal training program or certification may substitute for two years of experience.
• Equivalent post-secondary education may substitute for experience on a year-for-year basis.
• Knowledge of court policies and procedures, legal terminology, office procedures and practices, and legal requirements for processing court documents.
• Knowledge of customer service standards and procedures.
• Verbal and written communication skills appropriate to the needs of the audience.
• Skill using computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, eFile, OneDrive, and SharePoint.
• Skill using standard office equipment, including a multi-line telephone system, fax machine, and copier.
• Ability to understand and accurately follow brief oral and written instructions.
• Ability to make sound decisions in accordance with regulations, policies, and procedures.
• Ability to maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

Nice To Haves

• Experience working in a court system, law office, or other legal setting.
• Experience with court procedures, legal terminology, and legal requirements for processing court documents.
• Experience interacting with judges, commissioners, or attorneys.
• Experience with Microsoft Teams and Go-To Meetings virtual platforms.

Responsibilities

• Provide administrative support to the assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepare, maintain, and revise daily court calendars, including setting hearing and trial dates and processing motions.
• Arrange for interpreters, court reporters, and special assignments as needed.
• Review case files for completeness and contact interested parties to obtain missing information.
• Prepare information for the Judge's or Commissioner's review before hearings.
• Prepare the courtroom, gather parties for hearings, direct when cases proceed to the courtroom, and manage calendar flow.
• Support case-flow management by entering hearing outcomes into the court database.
• Handle requests, inquiries, and complaints from litigants, the public, lawyers, judges, and other court personnel.
• Transcribe letters, memoranda, and jury instructions when requested.
• Provide administrative support for Court Administration, including coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.

Benefits

• Generous paid time off
• Paid sick leave
• 10 paid holidays
• Medical insurance
• Dental insurance
• Vision insurance
• Coverage under a State-sponsored retirement pension plan
• Employee assistance program
• Wellness incentives
• Optional life insurance
• Optional disability coverage
• Optional group legal plan
• Optional pet insurance
• Potential eligibility for Public Service Loan Forgiveness for eligible full-time employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED