Judicial Assistant to Comm. Dyer
About The Position
Commissioner Genene Dyer seeks a highly skilled problem solver to support the day-to-day activities of the Criminal Court department. The Judicial Assistant must be able to manage competing priorities, stay exceptionally organized, and handle sensitive issues diplomatically. The ideal candidate has strong communication skills, attention to detail, a positive attitude, and a willingness to contribute to the success of the Judicial Branch. The Superior Court of the Judicial Branch of Arizona in Maricopa County provides a safe, fair, and impartial forum for resolving disputes, works to improve access to its services, and uses innovative, evidence-based practices to support community safety and public trust. Its culture values fairness, respect, integrity, innovation, and safety.
Requirements
- High school diploma or GED.
- Three years of administrative experience.
- Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
- Completion of an accredited legal secretary or paralegal training program or certification may substitute for two years of experience.
- An equivalent combination of post-secondary education may substitute for experience on a year-for-year basis.
- Knowledge of court policies and procedures, legal terminology, office procedures and practices, and legal requirements for processing court documents.
- Knowledge of customer service standards and procedures.
- Ability to communicate information effectively verbally and in writing.
- Skill in using computer applications and software, including MS Outlook, Word, Excel, iCIS, OnBase, eFile, OneDrive, and SharePoint.
- Skill in using standard office equipment, including a multi-line telephone system, fax machine, and copier.
- Ability to understand and follow brief oral and written instructions quickly and accurately.
- Ability to make sound decisions in accordance with regulations, policies, and procedures.
- Ability to maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.
Nice To Haves
- Experience working in a court system, law office, or other legal setting.
- Experience with court procedures, legal terminology, and legal requirements for processing court documents.
- Experience interacting with judges, commissioners, or attorneys.
- Experience with Microsoft Teams and Go-To Meetings virtual platforms.
Responsibilities
- Provide administrative support to the assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
- Prepare, maintain, and revise daily court calendars, including setting hearing and trial dates and processing motions.
- Arrange interpreters, court reporters, and special assignments as needed.
- Review case files for completeness and contact interested parties to obtain missing information.
- Prepare information for a Judge's or Commissioner's review before hearings.
- Prepare the courtroom, gather parties for hearings, direct when cases proceed to the courtroom, and manage calendar flow.
- Support case-flow management by entering hearing outcomes into the court database each day.
- Handle requests, inquiries, and complaints from litigants, the public, lawyers, judges, and other court personnel.
- Transcribe letters, memoranda, and jury instructions when requested.
- Provide administrative support for Court Administration, including coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.
- Perform other related duties as assigned.
Benefits
- Generous paid time off
- Paid sick leave
- 10 paid holidays
- Affordable medical, dental, and vision insurance
- Coverage by one of several State-sponsored retirement pension plans
- Employee assistance program
- Wellness incentives
- Optional life insurance
- Optional disability coverage
- Optional group legal plan
- Optional pet insurance
- Potential eligibility for Public Service Loan Forgiveness for qualifying full-time employees who meet other program criteria
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
