Jr Project Coordinator

Essen Medical Associates•Bronx, NY

1d•Onsite

About The Position

The Junior Project Coordinator role at Essen Academics is essential for managing key functions that support our healthcare training, clinical rotations, and recruitment efforts. This role is critical for improving and maintaining the processes that support Essen Academics’ healthcare programs and workforce development. It will directly impact our ability to recruit, train, and retain skilled professionals, helping to drive the success of the organization.

Requirements

Proven work experience as a Project Coordinator or similar role
Experience in project Coordination, from conception to delivery
An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
Solid organizational skills, including multitasking and time-management
Strong client-facing and teamwork skills
Strong working knowledge of Microsoft (Word, Excel, Power Point)
Hands-on experience with project management tools
BSc in Business Administration or related field

Responsibilities

Managing Clinical Rotations: Identifying new opportunities and overseeing existing partnerships with institutions like MRU, Bridgeport University, and Lehman University to ensure smooth operation and maintain strong relationships.
Supporting Preceptorships and Internships: Engaging providers for preceptorships and managing internship applications to attract and develop skilled healthcare talent for the organization.
Coordinating Certifications and Loan Repayment Programs: Managing programs like CASAC and promoting loan repayment options, which are important for staff retention and career growth.
Streamlining Administrative Tasks: Handling administrative duties such as managing the academics inbox, coordinating letters of recommendation, and responding to inquiries to ensure smooth operations and communication.
Supporting IMG Activities: Organizing webinars, info sessions, and celebrations for IMG matches to enhance recruitment efforts and promote a positive organizational culture.
CASAC Program: Follow up regularly with program participants to ensure progress.
CASAC Program: Plan and coordinate the annual program (e.g., Fall 2025).
CASAC Program: Conduct research and coordinate certification programs based on department needs and external inquiries.
CASAC Program: Promote certifications through various marketing channels.
Loan Repayment Program (LRP): Provide information to individuals interested in the LRP.
Loan Repayment Program (LRP): Collaborate with P&C to track and coordinate individuals interested in the program.
Loan Repayment Program (LRP): Handle marketing for the LRP program, including intranet, mass emails through P&C, and social media outreach.
Letters of Recommendation (LOR): Facilitate the coordination of LORs between individuals and providers for nursing programs and IMG Match.
Letters of Recommendation (LOR): Write letters of recommendation as needed.
Letters of Recommendation (LOR): Upload completed LORs to appropriate systems.
Academics Inbox and Call Management: Manage the academics inbox, ensuring timely responses.
Academics Inbox and Call Management: Handle incoming calls efficiently, addressing queries or redirecting as needed.
IMG activities: Coordinate Webinars, info sessions jointly with NYREACH.
IMG activities: Match Follow-Up: Follow up annually with employees who have matched with the company.
IMG activities: Match Follow-Up: Coordinate celebrations for those who have successfully matched.