Job Description Coordinator

Harris County•Houston, TX

23h•Hybrid

About The Position

Under general supervision, the Job Description Coordinator supports the job description review process through administrative coordination and maintenance of the Classification Framework. The role is the central point of contact for department requests, Job Analysis Questionnaires (JAQs), job shadows, and related inquiries. Duties include scheduling, preparing and routing documents, tracking actions and deadlines, and ensuring the Classification Framework reflects approved changes and is available on the appropriate website. The coordinator independently prioritizes assignments, resolves administrative issues within established guidelines, and supports multiple reviews and projects simultaneously. This position is regular full-time, Monday through Friday, 8:00 a.m. to 5:00 p.m., with telework options available as applicable. Work is performed primarily in an office environment, with telework options. The role routinely uses computers, software applications, and standard office equipment and requires sedentary work, including sitting, manual dexterity, and repetitive motions. The work also requires high concentration and attention to detail, moderate creativity and innovation, high work-related stress, and strong memory and information retention. Salary depends on qualifications. Employment is contingent upon passing a background check and drug screen.

Requirements

High school diploma or G.E.D. equivalent from an accredited educational institution, or an equivalent combination of education and experience.
Four years of administrative experience.
Knowledge of administrative coordination practices and document management.
Knowledge of scheduling, action tracking, and follow-up processes.
Skill in prioritizing assignments, organizing records, and coordinating deadlines.
Strong written and verbal communication skills.
Skill in resolving administrative problems within established guidelines.
Ability to maintain accurate documents, records, and published information.
Ability to support multiple projects and work independently.
Ability to maintain effective working relationships and handle confidential information with discretion.
Qualifying education, experience, knowledge, and skills must be documented on the job application; a resume may be attached as supporting documentation, but only information stated on the application will be considered.

Responsibilities

Coordinate request intake, documentation, and administrative activities supporting job description reviews.
Prepare, assemble, and route JAQs, Job Description Packages, signature pages, and supporting documents; review submissions for completeness and obtain missing information.
Maintain trackers, monitor deadlines, and follow up on outstanding submissions, revisions, approvals, and handoff actions.
Serve as the central point of contact for department requests and inquiries, explaining submission requirements, review procedures, and next steps.
Schedule job shadows, review meetings, and department discussions, and coordinate participants, materials, and logistics.
Update the Classification Framework to reflect approved changes, coordinate website publication, and verify that the current version is accurate and accessible online.
Independently prioritize assignments, resolve routine administrative issues within established guidelines, and support multiple reviews and projects.
Maintain accurate records and communicate status updates, pending actions, and completed handoffs among departments, the Job Description Team, Compensation, and Position Control.
Perform other duties and responsibilities as assigned or reassigned by management.