Jail Support Services - Parttime

Lander County Sheriff's Office•Battle Mountain, NV

3d•Onsite

About The Position

Under general supervision, provides clerical, financial, and administrative support for the Detention Division. Duties may include reception, word processing, data entry, recordkeeping, filing, converting paper and electronic source documents into indexed electronic records, and managing records through filing, retrieval, transfer, preparation, imaging, and disposition. The position also monitors inmates by video and line of sight, communicates with detainees by intercom and to a limited extent in person, and performs official errands for staff. The role provides specialized administrative support for a detention facility and involves limited direct and indirect interaction with incarcerated individuals. It includes complex or specialized office-support duties, project-related work, and greater independence in day-to-day assignments. Guidelines are available, but the employee must use judgment to apply them to particular situations. The position is intended as a transition for people who want to become sworn law enforcement officers after meeting the minimum criteria.

Requirements

High school diploma or equivalent.
Office experience frequently involving computer use to prepare complex narrative, statistical, or financial documents, or an equivalent combination of training, education, and experience that provides the required knowledge and abilities.
Experience demonstrating the ability to interact positively with the public and/or internal or external customers.
Valid Nevada driver's license without restrictions that would inhibit the ability to perform duties, and the ability to maintain it.
Pass a fingerprint-based background check under CJIS FBI Security Police and State of Nevada Administrative Policies.
Pass a background investigation, submit a personal history statement, and pass a Voice Stress Analysis (VSA) examination.
Ability to work in a confined space and deal directly with the public in a detention-center environment, including tolerating noise, obscenity, and hostility.
Willingness to work shifts and holidays.
Knowledge of contemporary office practices, business correspondence, relevant records laws and regulations, computer office operations, word processing, spreadsheets, jail management systems and/or databases, and basic office equipment.
Knowledge of correct English usage, organization structure and local public entities, customer service, reception and telephone procedures, recordkeeping and bookkeeping, and research techniques including use of Nevada Revised Statutes, local ordinances, policies, and internal procedures.
Ability to perform varied clerical tasks accurately and quickly using judgment; type accurately at a rate sufficient for assigned duties; and prepare or word-process complex documents and reports.
Ability to operate standard office equipment and networked computers with word-processing, spreadsheet, and/or database applications; format basic correspondence and reports using instructions and procedural manuals.
Ability to interact positively with the public, elected officials, organizational staff, and coworkers; maintain confidentiality; and interpret and apply policies, procedures, and directions to specific situations.
Ability to proofread others’ work and identify and correct language, syntax, spelling, and arithmetic errors or omissions.
Ability to organize, maintain, and purge files and records; maintain numerical records; provide courteous, respectful customer service; diffuse upset customers and detainees; and provide factual information consistent with organizational policies.
Physical ability and stamina to use a keyboard and video display terminal for prolonged periods; bend, stoop, sit, and stand for prolonged periods; manage files and paper; reach above and below desk level; and bend, reach, squat, and stoop to access records.
Adequate mobility to flee dangerous situations and physical capability and willingness to participate in basic self-defense and less-lethal weapons training.
Ability to communicate by telephone and in person.
Ability to lift 20 pounds frequently and up to 50 pounds occasionally.

Responsibilities

Assist the supervisor in compiling data for budget requests, status reports, accomplishment summaries, and related documents.
Serve as receptionist for the Detention Facility; answer phones, direct callers, and communicate with courts, the District Attorney’s Office, law enforcement personnel, and others by phone, in writing, email, and fax.
Log Detention Facility activity involving deputies and detainees in computer systems and prepare accurate, detailed reports of events and incidents.
Receive, sort, inspect, and route incoming mail.
Create, maintain, revise, search, organize, archive, and purge paper and electronic files and records; instruct others in establishing related files.
Monitor inmates and jail activity directly and indirectly, communicate with detainees through intercom and, to a limited extent, in person, and obtain information from arrestees during intake, booking, and incarceration as needed.
Receive money and record financial transactions.
Respond to inquiries from courts, the District Attorney’s Office, law enforcement, the public, and staff about facility operations, services, programs, and records; explain facility rules, policies, procedures, forms, and documents.
Copy documents and reports, send and deliver faxes, and compile figures for reports, budgets, and revenue and expense projections.
Maintain document-storage databases using imaging software and equipment; scan current and archived documents and manipulate images as needed.
Process, maintain, track, and account for evidence and detainee property inventories.
Conduct organizational and classification studies and audits; prepare reports, recommendations, and class descriptions.
Perform other duties as required by the Sheriff.