Item Data Coordinator

Blain's Farm & Fleet•Janesville, WI

About The Position

The Item Data Coordinator supports and executes end-to-end item creation and maintenance in the Product Information Management (PIM) system. The role focuses on new item setup, ongoing item updates, and data accuracy, ensuring consistency and quality across all divisions. Working with vendors and internal partners, the coordinator moves items from enhancement through approval and activation in core systems. The position builds, validates, and maintains item records using Buyer-provided source documentation and vendor submissions, coordinates item workflows, and ensures required attributes, descriptions, and supporting details meet standards before approval. Reporting to the Item Data Manager, the coordinator maintains accurate, complete, consistently structured item records and serves as an escalation point for item-related data issues.

Requirements

Preferably 2–3 years of data administration experience on an ERP system such as Microsoft AX/D365, Oracle, or SAP, and/or relevant experience in data entry and data management.

Nice To Haves

Experience with Microsoft AX/D365, Oracle, or SAP ERP systems.

Responsibilities

Understand and complete item changes that affect physical and financial data, including item relationships, units of measure, costing, purchase orders, item hierarchy, and dimensions; maintain this information for the Merchant group.
Identify opportunities to improve data management processes and tools across all divisions.
Work with Supply Chain, Merchant, Marketing, Operations, and Finance to troubleshoot and communicate potential needs and improvement areas across divisions.
Work with internal departments and local users on master data-related projects to support continued development and data accuracy.
Manage information flowing from various sources, gather it in the correct format according to defined SOPs, and take responsibility for vendor and product data accuracy in core systems.
Improve data quality using KPIs and provided processes, services, and tools.
Communicate with internal and external partners to process and resolve item-related open issues, including item number changes, product launches, and master data creation or maintenance.
Liaise with data end-users as appropriate.
Build relationships with and support business users by resolving master data issues and queries in a timely manner.
Initiate regular data audits to identify discrepancies and inconsistencies.
Coordinate item workflows and vendor communications during setup, ensuring required item information is complete and meets standards before approval.