IT Project Manager

Redolent•Palo Alto, CA

12d•Onsite

About The Position

This role is responsible for the full lifecycle of IT projects, from initiation to completion, specifically for IT capabilities related to the buildout of new work or retail spaces. The IT Project Manager will apply IT project management methodology and the appropriate project management framework for all projects. This includes developing requests for proposals (RFPs) to engage third-party installers and ensuring successful initiation, planning, execution, and closure of all project deliverables. The role involves managing the overall planning, execution, and delivery of projects, including defining scope, roles, tasks, milestones, budgets, and success measures. The IT Project Manager will develop project estimates and plans, ensure accurate capture of business requirements, and maintain project documentation. They will facilitate day-to-day coordination, act as a liaison between project resources and stakeholders, and ensure project closure, including lessons learned and documentation. A disciplined project management methodology is required to define scope, develop project plans, and execute projects within cost and schedule guidelines. Strong cross-IT and business communication, influence, and negotiation skills are essential. The role also includes tracking project status, managing issues and risks, monitoring financial delivery, promoting compliance with audit and information policies, and developing robust project risk management plans to ensure timely delivery and commissioning without impacting business continuity. Reviewing and closing action items from design/construction meetings and following up on Facilities projects are also key responsibilities. Building and leading effective project teams, utilizing problem-solving and critical thinking skills, adapting to cultural and organizational climates, managing individual work styles, and serving as a primary contact for senior department managers on critical change initiatives within a matrix environment are crucial. Collaboration with cross-functional teams, contractors, and vendors is expected.

Requirements

Bachelor's degree required
7+ years related IT Infrastructure PM experience; preferably in a large, global organization.
7+ years of experience in management IT Infrastructure projects in the corporate and retail environments.
5-7 years of experience in project management within the construction field.
Comfortable reading and understanding blueprints and drawings.
High degree of familiarity with contract and subcontract documents, terms, and conditions
Project management skills. Knowledge of project management vocabulary and terminology.
Strong knowledge of the construction process including the understanding of terminology, permits and architectural, electrical, network drawings.
Strong knowledge on the installation and management of Audio/Visual Equipment, Low Voltage cabling, network and security equipment.
Extensive experience with the engagement and management of third-party installers
Strong communication, negotiation, analytic, and critical thinking skills.
Ability to work collaboratively.
Ability to shift focus very quickly and adjust to rapidly changing priorities.
Creative and resourceful when in comes to manage large implementations and aggressive timelines.
Excellent facilitation and presentation skills.
Cultural adaptability.
Virtual and remote team management ability.
Independent and innovative spirit.
Flexible and responsiveness to input.
Experienced with Project Management tools like MS project or equivalent
Proficient with MS Office tools

Nice To Haves

Advance degree in IT related field or extensive experience in the implementation and deployment of IT related infrastructure in the construction industry.
Experience in the automotive industry highly desired.
PMI PMP certification desired.

Responsibilities

Responsible for full life-cycle of projects from initiation to completion on all IT Capabilities related to the buildout if new work or retail spaces.
Apply IT project management methodology and appropriate project management framework for all projects.
Develop requests for proposal (RFPs) to engage third party installers.
Successfully initiate, plan, execute and close all project deliverables as committed.
Responsible for managing the overall planning, execution and delivery of projects including: Defining the project scope, roles, tasks, milestones, budgets and measures of success
Developing project estimates and plans to manage the end- to-end project execution
Ensuring business requirements are captured accurately and completely
Creating and maintaining project documentation
Facilitating day-to-day coordination while adhering to standards and sponsor expectations.
Acting as the link between the assigned project resources and key stakeholders.
Ensuring project closure including completion of lessons learned and required documentation.
Use disciplined project management methodology to define scope, develop project plan, and execute projects that adhere to guidelines and deliver within cost and schedule.
Responsible for tracking project status and managing project issues and risks including: Monitoring projects on an ongoing basis, evaluating progress/quality, managing issue resolution
Managing the process to assess gaps and develop action plans to address these gaps
Monitoring financial delivery and issue management processes, and escalating issues
Promoting and monitoring compliance activities with audit and information policies
Develop robust project risk management plans to ensure timely delivery, testing and commissioning of all projects with no impact to business continuity
Review action items from the design/construction meetings and follow through with the closure of the action items.
Follow through Facilities projects with each facility and report out to the construction team.
Responsible for building and leading effective project teams including: Using problem-solving/critical thinking skills, and independent thinking to overcome challenges.
Communication to project team members, key stakeholders and sponsors
Adapting to cultural and organizational climates across global team.
Manage individual work styles and development of project staff
Serve as primary contact to senior department managers for critical change initiatives within a highly matrix environment.
Work with cross-functional team, contractors, and vendors to deliver critical projects.
Manage multiple concurrent projects including the management of the scope, budget and timeline.