IT Project Coordinator
About The Position
Legend Biotech is seeking an IT Project Coordinator (Contractor) for its IT team in Bridgewater, New Jersey. The role supports the Global IT Project and Portfolio Management organization by coordinating the planning and delivery of small-scale, lower-complexity IT projects, and by providing portfolio reporting, governance support, and administrative coordination across the global IT project portfolio. Working with project and program managers, IT teams, business stakeholders, and external partners, the coordinator helps maintain project discipline, improve visibility into delivery performance, and support consistent use of project management standards. The position coordinates project activities from initiation through closure, maintains project documentation and portfolio data, supports reporting and governance processes, tracks financial information, and helps monitor risks, issues, dependencies, and actions. It also contributes to improvements in reporting, templates, workflows, and coordination practices.
Requirements
- Bachelor’s degree in information technology, business administration, project management, or a related field, or equivalent relevant experience.
- Two or more years of experience in project coordination, project administration, PMO support, business operations, or a related role.
- Demonstrated ability to coordinate small projects or defined workstreams and manage multiple priorities in a structured environment.
- Working knowledge of project management fundamentals, including scope, schedules, milestones, risks, issues, dependencies, budgets, and change control.
- Strong analytical skills and experience preparing accurate reports, dashboards, presentations, and management updates.
- Proficiency with Microsoft 365 applications, particularly Excel, PowerPoint, Word, Teams, and SharePoint.
- Strong organizational skills, attention to detail, and follow-through.
- Effective written and verbal communication skills, with the ability to work across technical and nontechnical teams.
- Ability to collaborate in a global, cross-functional environment and coordinate activities across multiple time zones.
- Ability to handle sensitive project, financial, and organizational information with appropriate discretion.
Nice To Haves
- Experience supporting a global IT PMO or Project and Portfolio Management organization.
- Experience with project portfolio management, work management, or reporting tools such as Microsoft Project, Smartsheet, Jira, or Power BI.
- Exposure to IT infrastructure, enterprise applications, cybersecurity, digital workplace, data, or business transformation projects.
- Understanding of Agile, Waterfall, or hybrid delivery methodologies.
- CAPM, PRINCE2 Foundation, Certified ScrumMaster, or a comparable project management credential.
Responsibilities
- Coordinate small-scale IT projects from initiation through closure, including scope, schedule, milestones, deliverables, dependencies, risks, issues, and action items.
- Develop and maintain project plans, meeting schedules, status updates, decision logs, risk and issue logs, and other required project documentation.
- Collect, validate, consolidate, and analyze project data for recurring portfolio dashboards, status reports, milestone summaries, resource views, and management presentations.
- Support intake, prioritization, project reviews, and compliance with Global IT project and portfolio management standards, templates, and processes.
- Assist with monitoring project budgets, forecasts, purchase orders, invoices, and actual expenditures; identify variances and escalate concerns to the appropriate project or portfolio lead.
- Organize project and portfolio meetings, prepare agendas and materials, document decisions and action items, and follow up with owners.
- Facilitate communication among project managers, technical teams, business stakeholders, vendors, and regional teams across time zones.
- Maintain accurate and timely information in project portfolio management tools, repositories, and reporting systems.
- Monitor project risks, issues, dependencies, and overdue actions; support mitigation planning and timely escalation.
- Identify opportunities to streamline reporting, templates, workflows, and project coordination practices across the Global IT organization.
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What This Job Offers
Career Level
Entry Level
