IT Procurement Manager - Hybrid

Smart IMS•Nashville, TN

1d•Hybrid

About The Position

The IT Procurement Manager supports government purchasing activities, ensuring purchases comply with departmental, state, and federal guidelines and are supported by appropriate documentation. The role checks that purchases align with available budgets, researches products and vendors, compares products and prices, and writes specifications for competitive bidding for supplies, equipment, and services. The position processes requisitions, purchase orders, invoices, vouchers, and government pCard transactions; maintains accurate electronic records and inventories; and monitors contracts, payments, invoices, and shipments. It also addresses ordering errors and discrepancies, communicates with vendors and staff to resolve issues, and prepares purchasing records and reports. This is a seven-month contract role in Nashville, Tennessee, with a hybrid location preference.

Requirements

At least five years of government purchasing experience; experience in a government agency procurement role is preferred.
Proficiency with requisitions, purchase orders, vouchers, government pCard procedures, and proper transaction coding and classification.
Strong communication skills and attention to detail.
Ability to maintain accurate electronic records.
Ability to identify discrepancies, follow established procedures, and understand purchasing workflows.
Comfort working in an ERP system and high proficiency in Excel.
Experience with high-volume data entry, transaction processing, record maintenance, issuing purchase orders, invoice processing, and monthly credit card reconciliation.
Ability to work independently, research ambiguous or incomplete information, use sound judgment, ask relevant questions, and keep processes moving without excessive supervision.

Nice To Haves

Familiarity with NASPO or cooperative agreements.

Responsibilities

Analyze purchases for compliance with departmental, state, and federal guidelines and document their justification.
Ensure purchases align with available budgets.
Write product specifications for competitive bidding on supplies, equipment, and services.
Research vendors, product specifications, and prices; compare products to support effective allocation of state resources.
Process requisitions, purchase orders, vouchers, invoices, and government pCard transactions, including monthly credit card reconciliation.
Identify ordering errors and discrepancies and determine appropriate solutions.
Communicate with vendors and staff to resolve discrepancies, disputes, and grievances.
Prepare service contracts and review purchase orders for accuracy and proper justification.
Receive supplies and monitor payments and invoices to ensure vendors are paid.
Follow up with suppliers regarding late shipments and determine their causes.
Prepare and maintain records and reports, including vendor letters, purchase orders, service contracts, and other operating documents.
Maintain accurate inventories of supplies and equipment and tag state property as needed.
Monitor contract periods, updates, and expirations to ensure correct procedures are followed.