Admin Procurement Officer (IT) - Hybrid Nashville, TN
About The Position
The Admin Procurement Officer (IT) supports government purchasing operations, including procurement transactions, purchase order and invoice processing, purchasing-card reconciliation, vendor coordination, and related records and reporting. The role ensures purchases comply with departmental, state, and federal guidelines, are supported by appropriate documentation, and align with available budgets. The officer researches products, specifications, pricing, and vendors; prepares specifications for competitive bidding; and handles discrepancies, ordering errors, disputes, and shipment issues. The position also prepares service contracts and purchase orders, monitors contract periods and payments, maintains inventory and property records, and helps ensure state resources are used effectively.
Requirements
- At least five years of government purchasing experience, preferably in a government agency procurement role.
- Proficiency with requisitions, purchase orders, vouchers, government pCard procedures, and proper coding and classification.
- Strong communication skills and attention to detail.
- Ability to maintain accurate electronic records, identify discrepancies, and follow established procedures and purchasing workflows.
- Comfort working in an ERP system and high proficiency in Excel.
- Experience with high-volume data entry, transaction processing, records maintenance, purchase order issuance, invoice processing or accounts payable, and monthly credit card reconciliation.
- Ability to work independently, research ambiguous or incomplete information, exercise sound judgment, ask relevant questions, and move processes forward without excessive supervision.
Nice To Haves
- Familiarity with NASPO or cooperative agreements.
Responsibilities
- Analyze purchases for compliance with departmental, state, and federal guidelines; document purchase justification and confirm alignment with available budgets.
- Write product specifications for competitive vendor bidding for supplies, equipment, and services.
- Research vendors, product specifications, and pricing, and compare products to support purchasing decisions and allocation of state resources.
- Identify ordering errors and discrepancies and determine appropriate solutions; communicate with vendors and staff to resolve discrepancies, disputes, and grievances.
- Prepare service contracts and review purchase orders for accuracy and appropriate justification.
- Receive supplies, monitor invoices and payments to help ensure vendors are paid, and follow up with suppliers about late shipments and their causes.
- Prepare records and reports, including vendor letters, purchase orders, service contracts, and other operating records and reports.
- Maintain accurate inventories of supplies and equipment and tag state property as needed.
- Monitor contract periods, updates, and expirations to ensure correct procedures are followed.
- Process requisitions, purchase orders, vouchers, invoices, and government pCard transactions, including monthly credit card reconciliation.
- Maintain accurate electronic records and process high volumes of data and transactions.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
