Admin Procurement Officer (IT) - Hybrid Nashville, TN
About The Position
The Admin Procurement Officer (IT) supports government purchasing activities, ensuring purchases comply with departmental, state, and federal guidelines and are supported by appropriate documentation and available budgets. The role handles procurement transactions and records, including requisitions, purchase orders, vouchers, invoices, pCard procedures, and monthly credit card reconciliations. It also prepares service contracts, monitors contract periods and expirations, and maintains accurate inventories of supplies and equipment. The officer researches products, specifications, prices, and vendors; prepares specifications for competitive bidding; and compares products to help allocate state resources effectively. The role identifies ordering errors and resolves discrepancies, disputes, and grievances with vendors and staff. It also monitors shipments, invoices, and payments, follows up on late deliveries, and prepares procurement-related records and reports. The position is hybrid in Nashville, Tennessee.
Requirements
- At least five years of government purchasing experience, preferably in a government agency procurement role; experience need not be limited to contracts.
- Proficiency with requisitions, purchase orders, vouchers, and government pCard procedures, including proper coding and classification.
- Strong communication skills and attention to detail.
- Ability to maintain accurate electronic records and identify discrepancies.
- Understanding of purchasing workflows and ability to follow established procedures.
- Comfort working in an ERP system and high proficiency in Excel.
- Experience with high-volume data entry, transaction processing, record maintenance, purchase order issuance, invoice processing (accounts payable), and monthly credit card reconciliation.
- Ability to work independently, research ambiguous or incomplete information, exercise sound judgment, ask relevant questions, and keep processes moving without excessive supervision.
Nice To Haves
- Familiarity with NASPO or cooperative agreements.
Responsibilities
- Analyze purchases for compliance with departmental, state, and federal guidelines, document purchase justifications, and confirm budget availability.
- Write product specifications for competitive vendor bidding for supplies, equipment, and services.
- Research vendors, product specifications, and prices, and compare products to support effective allocation of state resources.
- Identify ordering errors and determine suitable solutions.
- Communicate with vendors and staff to resolve discrepancies, disputes, and grievances.
- Prepare service contracts and review purchase orders for accuracy and proper justification.
- Receive supplies, monitor payments and invoices, ensure vendors are paid, and follow up with suppliers about late shipments and their causes.
- Prepare and maintain procurement records and reports, including vendor letters, purchase orders, service contracts, and operating records.
- Maintain accurate inventories of supplies and equipment and tag state property as needed.
- Monitor contract periods, updates, and expirations to ensure correct procedures are followed.
- Process requisitions, purchase orders, vouchers, invoices, and government pCard transactions, including monthly credit card reconciliation.
- Maintain accurate electronic records and perform high-volume data entry and transaction processing.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
