IT PROCUREMENT & CONTRACT MANAGER

State of Florida • Tallahassee, FL

3d • $86,520 - $91,928 • Onsite

About The Position

The Florida Department of Corrections is hiring an IT Procurement & Contract Manager for a Selected Exempt Service position in the Office of Information Technology at the Central Office. The position supports the Bureau Chief of IT Business Solutions in delivering effective IT services through collaborative, efficient, transparent procurement and strong customer service. This is not a telework position; the employee must report to the FDC office in the area served.

The role manages day-to-day IT procurement activities in the Bureau of Business Solutions, prepares procurement documents and justifications, coordinates procurement activities with the Bureau of Procurement, and oversees staff and procurement processes. It also handles vendor coordination, software subscription and purchase renewals, policy management, spending and invoice tracking, and responses to the Auditor General regarding Statewide Financial Statements.

Requirements

• Must be a Florida Certified Contract Manager.
• Written and verbal communication skills.
• Ability to determine work priorities, assign work, and ensure proper completion of assignments.
• Working knowledge of Florida procurement statutes, rules, risks, DMS contracts, and agency purchasing procedures.
• Ability to read, understand, and evaluate procurement risks, verify scope, and coordinate with appropriate stakeholders.
• A bachelor’s degree or equivalent time of experience, plus the specified experience requirements.
• Three years of experience supervising staff, assigning workloads, establishing expectations, and monitoring performance.
• Two years of procurement experience, preferably in IT.
• Proficiency with standard office software, including Word, Excel, and PowerPoint, and Smartsheet.
• Expert Microsoft Excel skills, including the ability to apply pivot tables, conditional formatting, and formulas such as SUMIF, VLOOKUP, IF, SUBTOTAL, COUNTIF, VALUE, and NETWORKDAYS.
• Ability to organize spending requests into clear summaries with supporting documentation.
• Detailed knowledge of IT purchase components, including products and services, and understanding of state budget categories for expense, OCO, and contracted services.
• Experience developing procedures, implementing controls, and improving procurement efficiency and standard operating procedures.
• Ability to read and understand vendor proposals for IT products and services and translate payment schedules into formats used for spending plan tracking and MFMP purchasing.
• Ability to reconcile invoices against spend plans and contract deliverable payment schedules.
• Experience procuring IT staff augmentation services and coordinating resource requests, vendor responses, and contract requirements.

Nice To Haves

• Florida Certified Contract Negotiator.
• Experience developing procedures, implementing controls, and improving procurement efficiency.
• Experience purchasing cloud computing, cybersecurity products and services, infrastructure, networking, telecommunications, and IT modernization initiatives.
• Familiarity with sensitive data protection obligations and agency technology standards that may affect procurement decisions.
• Experience assessing whether proposed technology products or services align with established technical requirements and existing contract terms.
• Experience developing team procedures, standardizing workflows, and establishing quality-control practices.
• Ability to explain procurement requirements, risks, and limitations to non-procurement personnel.
• Familiarity with records retention, public records obligations, and applicable confidentiality requirements.
• Experience identifying process inefficiencies and implementing improvements that reduce delays and strengthen compliance.
• Experience building data visualizations with Power BI.

Responsibilities

• Support the Bureau Chief of IT Business Solutions in ensuring OIT services are delivered with a high degree of customer service and satisfaction.
• Assist with effective collaboration and communication across OIT divisions.
• Prepare IT procurement documents and draft language describing scope, requirements, responsibilities, deliverables, and financial consequences for competitive solicitations and requests for quotes.
• Coordinate pre- and post-procurement activities with the Bureau of Procurement.
• Prepare justification language for IT purchases according to the selected procurement method.
• Direct and manage day-to-day IT procurement activities within the Bureau of Business Solutions.
• Establish key performance and metric indicators for the Procurement Unit.
• Develop and maintain a work inventory identifying staff functions, duties, tasks, and frequencies.
• Direct subordinate staff operations by monitoring, assigning, reviewing, approving, and evaluating workloads and work quality.
• Ensure staff meet timelines, work efficiently within budget guidelines, and provide high levels of customer service.
• Train subordinate staff and recommend hiring, discipline, promotions, performance management, and termination.
• Coordinate timely responses with the Bureau of Policy Management and Inmate Appeals regarding agency-wide procedures.
• Ensure timely renewal of OIT software subscriptions and other purchases as required.
• Manage or improve procurement processes.
• Serve as a point of contact for vendors.
• Respond to the Auditor General regarding Statewide Financial Statements.
• Attend conferences, workshops, and training programs to enhance knowledge and skills.
• Adhere to FDC policies and procedures and complete required training.
• Oversee FDC and OIT policy management, including developing new policies and editing existing policies.

Benefits

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental dental, vision, life, disability, and hospitalization insurance.
• Tuition-free college courses.
• Florida Retirement System pension plan.
• Florida Retirement System investment plan (401(k)-type retirement plan).
• Deferred Retirement Option Program (DROP).
• Deferred compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager