Procurement Anst Prin
About The Position
The IT Procurement Analyst supports the sourcing and procurement of software, hardware, cloud services, and IT implementation services. Reporting to the Director of IT Procurement, the role conducts spend analyses, executes sourcing events, drafts negotiation materials, and contributes to IT Procurement category strategies. The analyst acts as a primary contact for assigned sourcing projects, aligning work with organizational objectives and partnering with IT, Legal, Finance, Risk, Security, business stakeholders, and other functional areas to achieve timely, compliant, and cost-effective outcomes. The role performs market and supplier analysis; supports and leads sourcing events; conducts supplier due diligence; helps determine contracting paths and draft contract redlines; and coordinates supplier negotiations. It also supports stakeholder engagement, governance and compliance, contract documentation, procurement reporting, purchase order processing, invoice reconciliation, supplier payment issue resolution, and supplier onboarding.
Requirements
- Bachelor's degree and at least 6 years of related procurement experience, or equivalent experience as described in the typical education and experience section.
- Experience supporting sourcing of IT products and professional services, with knowledge of related risk areas and mitigation.
- Commercial contracting knowledge to work with suppliers and consult with Legal and other stakeholders on terms and conditions.
- Strong analytical and problem-solving skills.
- Understanding of business processes and ability to improve ways of working to increase efficiency and collaboration.
- Ability to work independently under general direction.
- Ability to prioritize work to accomplish objectives.
- Effective verbal and written communication skills and ability to collaborate across functional teams and with suppliers.
Nice To Haves
- Experience working for a US government customer and in the defense industrial base.
Responsibilities
- Perform detailed spend, market, and supplier analyses to inform sourcing recommendations and category strategies.
- Prepare insights and present recommendations to senior procurement leadership, business stakeholders, Legal, and other functions.
- Support and lead RFI, RFP, and RFQ sourcing events, including requirements collection, scope definition, evaluation criteria, supplier demonstrations, and proposal analysis.
- Perform supplier due diligence and assist with capability and risk assessments.
- Determine appropriate contracting paths and draft contract redlines with guidance from leadership and Legal as needed.
- Coordinate pricing and terms negotiation sessions with suppliers.
- Sign and execute purchase agreements within delegated approval thresholds or facilitate execution by the appropriate Supply Chain leadership.
- Work with business and IT stakeholders to clarify requests, business criticality, urgency, and expectations.
- Establish clear stakeholder roles and responsibilities to protect procurement process integrity and maximize negotiation leverage.
- Coordinate cross-functional input from business stakeholders, IT, Finance, Insurance/Risk, Data Privacy, and Security to align sourcing decisions and contract terms.
- Prepare briefings to update status and advise senior leaders on critical projects and issues.
- Serve as a point of escalation for supplier performance issues and collaborate with involved parties toward resolution.
- Support stakeholders in navigating required IT Governance processes.
- Ensure funding and required IT governance or other approvals are secured before supplier awards and execution of contract documents with a purchase commitment.
- Maintain contract files, including solicitation details, award justification, approval documentation, and supporting information in the source-to-pay system.
- Contribute to procurement metrics and reporting, including documentation of savings and cost avoidance.
- Use Coupa, Deltek Costpoint, and Ivalua to place compliant IT purchase orders and related change requests or modifications in accordance with policies and procedures.
- Assist accounts payable and internal stakeholders with reconciling non-conforming invoices and resolving supplier payment issues.
- Assist with supplier onboarding in Ivalua as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
