IT Administrative Assistant

Gonzaba Medical Group•San Antonio, TX

1d•Onsite

About The Position

The Administrative Assistant will assist the Director of IT by performing a wide variety of complex administrative tasks requiring initiative, independent judgment, and exceptional customer service.

Requirements

A high school diploma or GED certificate is required.
Six (6) years as an executive assistant, administrative assistant, or closely related position, required.
Knowledge of word-processing software, spreadsheet software; email software, and Internet browsers.
A criminal background check is required.
A clear driving record and a Class C Texas Driver’s License, and a personal vehicle is required.
Requires manual dexterity, sitting, standing, stooping, reaching, kneeling, crouching, bending, walking, lifting up to 25 lbs.
Close vision and ability to adjust focus.

Nice To Haves

A certificate as an Administrative Assistant or a Medical Office Specialist is preferred.
An associate degree or higher in Business Administration, Healthcare Administration, or closely related field, is highly preferred.
Nine (9) years preferred.
Knowledge desktop and mobile productivity and organizational tools preferred.

Responsibilities

Obtain updates from requested department members for ongoing operational activities.
Set up and arranging meetings, creating agendas, and tracking action items from those meetings.
Compose correspondence requiring specific knowledge of IT methods, procedures, policies or other information.
Prepare letters, memos, or other documents from rough drafts.
Maintain a working knowledge of Gonzaba Medical Group software and systems, as needed.
Retrieve records and/or information files and forward to others when necessary.
Maintain checklists, logs, worksheets or other records used to monitor the status of a project or a business activity, as it pertains to the position.
Prepare analyses or summaries of programs, reports or other information as needed or required.
Locate and retrieve data, records or other information needed to conduct and/or complete work activities by conducting a search of needed information.
Handle expense reporting, invoicing, and basic accounting tasks.
Liaise with vendors and clients, providing excellent customer service.
Maintain office supplies and manage inventory.
Must be proficient with filing electronically and other organization or productivity tools.
Exercise discretion and independent judgment.
Maintains strict confidentiality.
Other duties as assigned.