ISR State Program Manager

State of Florida•Jacksonville, FL

5d•Onsite

About The Position

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

Requirements

A High School Diploma or equivalent; AND
Five (5) years of professional, full-time-equivalent experience in Facility Management or related field.
Education may substitute for experience on a year-for-year basis.
Must be able to obtain a completion of a favorable National Agency Check background investigation clearance.

Nice To Haves

Broad understanding of the Florida National Guard.
Understanding financial management principles, labor management, facility information, and environmental management.
Knowledge of fiscal and business processes.
Ability to interpret regulations.
Knowledge of electronic databases.
Ability to explain complex issues in a manner easily understood by non-technical personnel and the public.

Responsibilities

Supervises three personnel daily. Sets annual performance expectations and completes annual performance evaluations for subordinates.
Receives, reviews, and approves or denies requests for leave and ensures proper staffing of the section during core work hours.
Develops and approves annual telework schedules to follow DMA and CFMO telework policies.
Tracks required training of staff and develop and coordinate in-house developmental training.
Serves as CFMO- Branch work leader, coordinating and assigning workload distribution for staff.
Identifies operational problems, recommends appropriate action, and assists in ensuring execution of the branch’s mission.
Ensure subordinates are performing their duties and responsibilities.
Provides guidance and Supervisory responsibilities for the facilities software staff.
Manage the Facility Maintenance Software Programs to include ISR-Infrastructure, ISR-Services, Services Cost data, ISR-Mission Capacity, and Builder for the Florida Army National Guard.
Acts as the primary facilities software point of contact for the State of Florida, including serving as link to the Subject Matter Experts (SME) at NGB with counterparts in the State.
Responsibilities exist from the inception of each fiscal year to completion and close-out of that year and preparation for the next cycle.
Reviews programs, services, forms and reports, and confers with management and users to identify problems and improvements.
Supervises and/or assists Facilities Software Stakeholders within the State and Training Sites in efforts to conduct facility Infrastructure inspections and to report Services performance data, pacing items, Levels of Effort (LOE) and resources.
Conducts on-site observation to ascertain unit functions, work performed, and methods, equipment, and personnel used.
Prepares manuals and trains workers in use of new forms, reports, procedures or equipment, according to organizational policy.
Establish, monitor, track, and supervise multiple systems of data collection, data capture, quality control (QA/QC) compliance, and follow up for Offices/Sections/Directorates and Army National Guard (ARNG) Training Sites for the National Guard Bureau (NGB) compliance.
Develops and implements management programs and assures compliance with programs.
Responsible for the accuracy, quality, and timeliness of data input into the Facilities Software Program from each reporting entity, as required.
Reviews documents and/or contacts appropriate parties to ensure compliance with applicable statutory and regulatory requirements.
Coordinate facilities software training and provide technical support with system management of the Programs.
Supervises essential Systems of Record (SoR) knowledge management requirements to support dynamic CFMO Facilities Management.
Establishes, Maintains, Refines, and Reports trend analysis to Senior Leadership to include the Department of the Army (DA), Army National Guard Bureau (ARNG) with consistent information to determine facilities and other requirements at Army National Guard installations.
Designs, evaluates, recommends, and approves changes based on need and analysis.
Consults with federal, state and local officials on matters applicable to the assigned area of specialization.
Attend various senior leader seminars, conferences, and training sessions, as required.