Docketing Manager

Young Basile • Troy, MI

1d • $100,000 - $130,000 • Remote

About The Position

Young Basile is seeking an experienced IP Docketing Manager to lead our patent docketing team and help shape the future of our docketing operations. This is more than a management position. We’re looking for someone who enjoys improving processes, developing people, leveraging technology, and ensuring our attorneys and clients receive exceptional service. If you’re a collaborative leader who thrives on organization, accuracy, and continuous improvement, we’d love to meet you.

The IP Docketing Manager is responsible for leading the firm’s patent docketing function, ensuring the integrity of critical deadlines, supporting a high-performing team, and driving operational excellence. Working closely with attorneys, patent agents, IP specialists, and firm leadership, you’ll oversee daily docketing operations while identifying opportunities to modernize workflows, improve efficiencies, and enhance the client experience.

Requirements

• Five or more years of intellectual property docketing experience.
• Prior experience leading or supervising a team.
• Strong knowledge of U.S. patent prosecution procedures and USPTO practices.
• Experience using IP docketing software.
• Excellent organizational and project management skills.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage competing priorities while meeting critical deadlines.

Nice To Haves

• Bachelor’s degree.
• Previous law firm experience.
• Experience with international patent docketing.
• Experience leading workflow improvements or technology implementations.
• Knowledge of Patent Center, TSDR, TEAS, WIPO PatentScope, Madrid Monitor, and other IP research tools.

Responsibilities

• Lead, coach, mentor, and develop the IP Docketing team.
• Foster a collaborative, accountable, and service-oriented culture.
• Participate in recruiting, onboarding, training, and performance management.
• Build team capabilities through ongoing coaching.
• Ensure all critical patent deadlines are accurately entered, monitored, and completed.
• Oversee daily docket review and quality control.
• Conduct periodic audits to maintain data accuracy and docket integrity.
• Serve as the escalation point for complex docketing questions and deadline issues.
• Perform docketing tasks on a daily basis to assist with the workload and maintain familiarity with current workflows, systems, and issues.
• Coordinate which staff members are assigned to which tasks.
• Direct weekly docketing department meetings.
• Evaluate current workflows and identify opportunities for greater efficiency.
• Partner with leadership to implement best practices and process improvements.
• Leverage technology and automation to streamline docketing operations, including implementing CPI’s autodocket functionality on USPTO mail.
• Develop, maintain, and improve department procedures and documentation, including updating and completing the Docketing Manual.
• Partner with attorneys, patent agents, paralegals, IP specialists, and administrative teams.
• Build strong relationships across departments to ensure exceptional client service.
• Communicate effectively regarding deadlines, procedural changes, and operational initiatives.
• Conduct onboarding training for new docketing staff and IP specialists.
• Provide ongoing education on system (e.g., CPI, IPDAS) updates, process changes, and best practices.
• Lead or participate in special projects that improve department performance.

Benefits

• Opportunity to lead an experienced docketing team.
• Influence department strategy and operational improvements.
• Work in a collaborative, team-oriented environment.
• Help shape the future of docketing operations through process improvement and technology.
• Make a meaningful impact on the success of the firm and its clients.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree