Assistant Docketing Manager - Dallas

Willkie Farr & Gallagher LLP•Dallas, TX

6d•$120,000 - $135,000•Hybrid

About The Position

Willkie Farr & Gallagher LLP is looking for an Assistant Docketing Manager to be based out of our Dallas office. Willkie is an elite international law firm of approximately 1,200 lawyers located in 16 offices in six countries. The Assistant Docketing Manager will support the daily operations of the Docketing Department for our Dallas office. This role will also provide backup support to other offices as needed. This role requires a clear understanding of Texas state and federal rules, practices, procedures, and systems of the courts and agencies frequented by the Firm. The ideal candidate will demonstrate sound judgement, the ability to effectively train and instruct others, and attention to detail. At Willkie, we believe great people are the key to our success. We are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Requirements

Bachelor’s degree required, with a strong GPA, or 5 years minimum of comparable work experience.
Knowledge of electronic docketing software, preferably CompuLaw.
Working knowledge of and interest in civil procedure and practice in Texas state and federal courts.
Exceptional verbal and written communications skills.
Strong attention to detail, follow through and resourcefulness.
Ability to prioritize competing demands under tight deadlines.
Ability to be an independent decision maker and exercise discretion.
Ability to take the lead on certain task with little to no supervision and see the task to a successful conclusion.
Ability to take direction from Docketing Manager and adapt to the Firm’s established systems.
Demonstrated ability to professionally work and collaborate with colleagues at all levels.
Ability to regularly work overtime, after hours or weekends as needed.

Responsibilities

Understanding and researching Texas state and federal court/agency procedural rules and practices.
Docketing all incoming litigation mail, notices from court and all pleadings in a litigation matter, while following Firm’s established systems, routines, and schedules.
Supervise entry-level Docketing Clerks. Provide direction, review executed work and deliver constructive feedback and training.
Ensure docketing systems are updated by verifying that all documents are entered for each case and that the deadlines are calculated correctly.
Keep abreast of developments, procedures and rules in the forums where the Firm practices including general state and federal practice.
Advise attorneys on court procedure, including electronic case filing procedures.
Responsible for understanding and using computerized case management system including docketing court documents, calendaring dates and reviewing and maintaining multiple court docket e-mail boxes.
Establish and maintain good working relations with court personnel including process servers and couriers, administrative assistants, paralegals, and attorneys.
Conduct research using a variety of tools, including the accessing of private and public databases.
Experience and willingness to train Docketing Clerks on e-filing in both state and federal courts and to be available and willing to provide regular, scheduled afterhours coverage and overflow coverage as necessary. Willingness to learn other e-filing systems, e.g., for arbitration and federal/state agency matters.
Train, teach or instruct on various Docket functions.
Perform other duties and special projects as assigned.