Invoicing & Receivables Manager

CES Consultants, Inc.•Pembroke Pines, FL

1d•$70,000 - $90,000•Onsite

About The Position

The Invoicing & Receivables Manager is responsible for overseeing all billing operations, client invoicing, collections, and accounts receivable processes for construction and engineering projects. This role ensures accurate and timely invoicing in accordance with contract terms, maintains healthy cash flow, and supports strong client relationships through proactive communication and issue resolution.

Requirements

Bachelor’s degree in Accounting, Finance, or related field preferred
5+ years of experience in invoicing, billing, or accounts receivable management
Experience within construction, engineering, architecture, or project-based services industry strongly preferred
Strong understanding of: Time & Expense billing, Progress and AIA billing, Retainage, Change orders, Contract compliance, Multiplier and overhead allocations
Proficiency with accounting software (Acumatica strongly preferred)
Advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis)
Experience with project-based accounting systems and billing platforms
Strong interpersonal and communication skills to interact effectively with stakeholders.
Excellent organizational abilities to manage multiple tasks and deadlines.
Self-motivated, with the ability to work independently and take initiative.
Strong attention to detail and problem-solving skills
Ability to manage multiple projects simultaneously in a fast-paced environment

Nice To Haves

Certified Construction Industry Financial Professional (CCIFP) – preferred
Other accounting or finance-related certifications a plus

Responsibilities

Manage the full invoicing and accounts receivable cycle for construction and engineering projects
Prepare and issue accurate client invoices based on contracts, milestones, time & expense, and progress billing schedules
Track retainage, change orders, and payment applications
Monitor aging reports and proactively follow up on outstanding balances
Coordinate with project managers, accounting staff, and clients to resolve billing discrepancies
Maintain accurate billing records, job cost documentation, and supporting schedules
Ensure compliance with contractual billing requirements and client-specific procedures
Process lien waivers and assist with project closeout documentation as required
Generate weekly and monthly receivables, aging, and cash flow reports for leadership
Identify opportunities to improve invoicing processes and collection efficiency
Support audits and financial reporting activities
Supervise and mentor billing or accounts receivable support staff, as applicable
Perform additional project related duties as required.