Invoicing & Division Coordinator

Steigerwaldt Land Services•Tomahawk, WI

20h•Hybrid

About The Position

Steigerwaldt Land Services, Inc., is a full-service resource solution company, offering a wide range of appraisal, analysis, real estate, right-of-way, environmental, and forestry services to our clients in the Lake States region and beyond. Founded in 1957, Steigerwaldt is a third-generation, family owned and operated company with history and experience spanning more than 60 years. Steigerwaldt employs a staff of over 60 people, with offices in Tomahawk and Hayward, Wisconsin; and Marquette, Michigan. Becoming a member of Steigerwaldt is more than just an opportunity to follow your passion in real estate. It is an opportunity to be a part of an organization that fosters professional growth, nurtures your talent, and allows you to take ownership of your career path. A strong sense of brand, culture, and values define our company and our team. Our office culture is one that values synergy in the office and in the field. Steigerwaldt creates a transparent and inclusive environment that involves you in team decision-making, cross-department learning, career path exploration, and hands-on experiences for you to grow your breadth of knowledge. If this sounds like the supportive, passion-driven, professional environment you will thrive in, please apply to join our team. We are currently seeking a full-time Invoicing & Division Coordinator. This is considered a mid-level position. This position resides in our Energy, Infrastructure, and Real Estate Division. The Division Coordinator will support the Division, VP, and company on quality invoicing and account receivable collection and ensure coordination, communication flow, and support for the Division.

Requirements

You are a supportive and reliable team member that engages in building a great team and work culture.
You are driven and motivated to be a part of a successful team and provide high-quality service and results.
You show persistence, tenacity, and grit every day, through tough conditions and deadlines with energy and enthusiasm.
You are curious and open-minded in exploring solutions and opportunities.
You are accountable and a caretaker of resources, people, and company.
You thrive working in a fast-paced, highly driven environment and can adapt quickly to changing conditions and priorities.
Engage in active listening to understand and act on the expectations of peers, supervisors, and clients.
Prioritize communication by taking responsibility for continuously seeking and sharing information to best anticipate and meet customer and director needs.
Embrace change and can modify behavior and plans to effectively achieve goals.
Adaptability, flexibility, and change agility is necessary.
Maintain composure and patience in stressful circumstances.
A team player who is an ambassador of integrity, respect, curiosity, and flexibility.
Has the drive, energy, and initiative to work independently in varied settings, both in the field and with clients and other professionals.
An effective problem solver that can identify the root of a problem, provide productive solutions, act decisively, and show good judgement.
An individual who uses Steigerwaldt’s mission of ‘Quality work fast, with honesty and integrity; rooted in our passion for stewardship of resources and relationships.’ as a benchmark for decision making and standard of work.

Nice To Haves

General accounting and/or invoicing experience
Experience with Sage Intacct Accounting Software
Strong leadership skills with experience managing teams and overseeing workflow
Excellent organizational, communication, and problem-solving skills
Proficient in Microsoft Office
High attention to detail and commitment to quality assurance
A team player who is confident, respectful, curious, flexible, and able to work with other professionals in a growing, successful, and respected business

Responsibilities

Client invoice creation, submission, and accounts receivable follow up and payment tracking
Division and department invoice forecasting, reporting, and transmittals
Assists Doc Manager and VP with client communication, project updates, and product delivery
Supports project managers and assists with project processes/tasks
Reviewing and proofing quality for final products and deliverables
Crafting professional correspondences for product transmittals
Assistance coordinating division and cross-division workflow
Support file management, storage, and turn over process
Completing special assignments by establishing objectives, determining priorities, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans
Salesforce lead for Division
General document support on Right-of-Way and Appraisal, including administrative tasks to support each department (filing, scanning, binding, formatting, etc.)
Division administrative support
Other duties as assigned