INVENTORY SUPPORT SPECIALIST

Westchester Medical Center•Poughkeepsie, NY

About The Position

The Inventory Support Specialist maintains accurate inventory locations and PAR levels, supports supply cost reduction and operational efficiency, and ensures data accuracy in the technology platform by following established procedures. The role serves as the point of contact for supply-related platform issues and assists with platform implementation, product and usage data collection, inventory tasks, and staff training. Duties also include setting up and restocking code carts, controlling their inventory, and maintaining reports and documentation about code cart usage and supplies. The specialist maintains stocking locations and electronic product data, supports inventory counts and product recall procedures, and uses the technology platform to recommend PAR levels and ordering thresholds. The position may involve exposure to human blood and other potentially infectious materials; universal precautions and personal protective equipment are required.

Requirements

High school diploma or equivalent.
Knowledge of computer inventory systems, inventory management, and healthcare.
General knowledge of basic skills such as math, reading, and typing.
Ability to multitask and effective organizational, communication, and human-relations skills.
Computer experience with inventory-management software.
Basic knowledge of Windows, Microsoft Excel, Word, and Outlook; intermediate knowledge is preferred.
Valid New York State driver's license.

Nice To Haves

One to two years of healthcare experience is preferred.
Intermediate knowledge of Windows, Microsoft Excel, Word, and Outlook is preferred.

Responsibilities

Participate in ongoing PAR reviews and communicate with clinical staff and Material Management to optimize inventory and service levels.
Maintain system data accurately and promptly, including product additions, changes, deletions, and conversions.
Organize and prioritize Material Management Systems activities, including creating and measuring implementation and process-improvement project plans.
Provide and improve relevant reports from maintained systems.
Organize and clearly label stocking locations; maintain them by keeping them dust-free, rotating stock, and organizing and labeling products.
Maintain stocking-location data in the technology platform, if applicable.
Support customer value analysis initiatives as required.
Submit new product requests in accordance with customer guidelines.
Maintain electronic data files in the technology platform as needed, including customer units of measure, consignment inventory, and expiration-date tracking.
Assist the management team with cycle counts and annual physical inventory.
Use the technology platform to recommend PAR levels that reduce inventory value and expired product.
Determine appropriate ordering thresholds to improve ordering and restocking efficiency.
Assist with training staff to use the technology platform.
Act as site administrator for the technology platform when required.
Comply with hospital policy for monitoring and responding to product recall notices.
Set up and restock code carts, control their inventory, and create and update reports and documentation on code cart usage and supplies.
Perform other related duties as assigned.
Follow infection-control policies and use universal precautions and personal protective equipment when exposure to potentially infectious materials is anticipated.