Inventory Specialist

Hamilton County, Indiana • Noblesville, IN

1d • Onsite

About The Position

Incumbent serves as Inventory Specialist for Hamilton County Buildings and Grounds Department, responsible for maintaining inventory supplies and deliveries. The role involves overseeing the warehouse, maintaining stock of routinely purchased supplies and parts, ordering and purchasing additional stock as needed, comparing prices from vendors, and preparing purchase orders. The Inventory Specialist will also assist with inventory audits, communicate with suppliers and department heads, receive and store incoming goods, track invoices, maintain records in a software database, and ensure supply deliveries to all facilities. Additionally, the role requires operating a forklift and pallet jack, ensuring warehouse cleanliness and organization, and filing product requisitions and order forms. In addition to inventory responsibilities, the Inventory Specialist may assist the Maintenance team with routine facility and grounds tasks, such as basic landscaping, minor building repairs, preventive maintenance, equipment checks, and general upkeep. The role may also involve assisting with vendor/contractor access, recordkeeping for maintenance activities, and other duties to support facility operations. The incumbent will maintain communication with the Buildings and Grounds Superintendent and Assistant Superintendent regarding projects and repair supplies, and assist in maintaining detailed records of maintenance activity. The position serves on 24-hour call for emergencies and performs related duties as assigned. As a condition of employment, employees in this position are required to complete the Hepatitis B vaccination series due to potential exposure to bloodborne pathogens, with exceptions for temporary medical declination.

Requirements

• High school diploma or high school equivalency.
• A minimum of ten (10) years of supplies and inventory experience preferred.
• Ability to meet all department hiring and training requirements, including forklift and safety training.
• Working knowledge of and ability to make practical application of Department safety policies and procedures, including OSHA guidelines.
• Working knowledge of office policies and procedures with computer skills, including word processing, spreadsheet, email and internet, and Department specific software systems, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
• Working knowledge of basic filing systems and ability to create and maintain Department files and records.
• Working knowledge of standard English grammar, spelling, and punctuation, with ability to prepare detailed reports.
• Ability to properly operate forklift and pallet jack.
• Ability to physically perform assigned duties, including standing/walking for long periods, sitting and walking at will, walking on uneven terrain, pushing/pulling/lifting/carrying objects weighing more than 100 pounds, reaching, bending, hearing sounds and communication, speaking clearly, crouching/kneeling, close and far vision, depth perception, handling/grasping/fingering objects.
• Ability to work with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers.
• Ability to demonstrate strong communication skills.
• Ability to provide public access to, or maintain confidentiality of, department information and records according to state requirements.
• Shall comply with all employer and department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
• Ability to understand and follow written and oral instructions and directions, and appropriately respond to constructive criticism.
• Ability to understand, memorize, retain, and carry out oral and written instructions and present findings in oral or written form.
• Ability to count, compute, perform arithmetic operations, compare/observe and compile, classify data, analyze, and make data-driven decisions.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, vendors, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
• Ability to properly operate standard office equipment, including telephone, computer, and calculator.
• Ability to plan and layout assigned work projects, apply knowledge of people and locations, and read and interpret barcodes.
• Possession of a valid driver’s license and demonstrated safe driving record.

Nice To Haves

• A minimum of ten (10) years of supplies and inventory experience.

Responsibilities

• Oversees warehouse maintaining a semi-truck load of paper materials, along with bottled water, copy paper and emergency supplies.
• Maintains stock of routinely purchased supplies and parts, ordering and purchasing additional stock as needed.
• Compares prices from vendors for purchases.
• Prepares purchase orders for materials based on item specifications provided by the Purchasing Department.
• Assists with inventory audits ensuring that items are accurately counted and recorded.
• Communicates with suppliers and department heads to ensure materials are available in a timely manner.
• Receives and stores incoming goods, recording the inventory then storing in proper locations.
• Tracks invoices from suppliers for payment.
• Maintains records of inventory levels and other supply data such as prices and quantities used or available on Maintain X software database.
• Ensures supply deliveries to all facilities.
• Operates forklift and pallet jack as necessary.
• Ensures cleanliness and proper organization of warehouse.
• Files product requisitions and order forms.
• Assists the Maintenance team with a variety of routine facility and grounds tasks as assigned (e.g., basic landscaping, minor building repairs, preventive maintenance, equipment checks, general upkeep).
• Assists with vendor or contractor access, recordkeeping related to maintenance activities, and other duties to support safe and efficient facility operations.
• Maintains communication with Buildings and Grounds Superintendent and Assistant Buildings and Grounds Superintendent regarding projects, and repair supplies and parts, as needed.
• Assists in maintaining detailed records regarding maintenance activity as required.
• Serves on 24-hour call for emergencies.
• Performs related duties as assigned.
• Completes the Hep B series vaccination as a condition of employment.

Benefits

• Medical
• Dental
• Vision
• Life (employee, spouse, children)
• Long and short-term Disability
• Hamilton County Employee Health Center & Pharmacy (Noblesville/Westfield): High quality primary medical care facility and wellness services
• Advocacy Program – One-on-one appointment with a Physician to evaluate chronic illness/injuries
• Nutrition Education and Wellness Center (diabetes, high cholesterol, weight loss and management, cancer and kids health)
• Pharmacy – Low-cost co-payments, encourage use of generic meds, Medication Management Program providing review of medication interactions/effectiveness
• Sick leave
• Bereavement
• Holidays (10-13 per year)
• Compensatory time
• Paid time off (1 week at 6 months, 2 weeks at 1 year then an additional day each year until max of 22 days on year 15). Upon completion of 30 years of service time, employees earn 1 additional day per year up to 40 years of service time.
• Indiana Public Employee Retirement Fund Pension (annuity & pension)
• AUL Deferred Compensation Plan
• McCready Retirement (Merit staff)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED