Inventory Specialist

Timeless•Humansville, MO

About The Position

The Inventory Specialist owns finished goods from receipt from Production through storage, counting, order staging, and outbound verification. The role confirms quantities against batch records, inspects products for defects, labeling, and batch accuracy, and accepts products for release only after testing has passed. It maintains organized, compliant storage and accurate inventory records, and verifies staged orders and outbound manifests before Distribution takes custody. Accuracy and transparent reporting of discrepancies are emphasized; discrepancies must be reported to the Inventory Manager rather than adjusted to make records match. Incoming consumables are handled by the Shipping & Receiving Specialist, while this role focuses on finished goods. The Inventory Specialist performs scheduled physical and cycle counts, reconciles stock with system reports, supports periodic inventory counts, and coordinates transfers. The role uses Business Central, Leaflink, scanning equipment, and computers to process inventory reports, forms, data entry, and order support. It follows company SOPs and state regulations, attends required meetings and training, adopts new systems and procedures, and may support and train newer team members.

Requirements

At least 2 years of experience in inventory control or a warehouse environment.
High school diploma or GED equivalent.
Numerical accuracy and the discipline to report discrepancies rather than resolve them quietly.
Knowledge of inventory and quality control practices.
Ability to work within established warehouse procedures.
Strong organizational skills and attention to detail.
Comfort with ERP systems, scanning equipment, and spreadsheets.
Reliability and consistent attendance.

Nice To Haves

Experience in a regulated manufacturing environment.
Associate's or bachelor's degree.

Responsibilities

Receive finished goods from Production and confirm counts against batch records before accepting custody.
Inspect finished products for defects, correct labeling, and batch accuracy; release confirmed products only after testing has passed.
Store finished goods correctly, rotate inventory appropriately, and keep storage areas organized and compliant.
Perform daily, weekly, and monthly physical counts as scheduled, run cycle counts, and reconcile actual stock to system reports.
Report every discrepancy to the Inventory Manager on the day it is found; do not adjust counts to force a match.
Support end-of-month, end-of-quarter, and end-of-year inventory counts.
Pull, pack, and stage scheduled orders for timely delivery.
Coordinate finished-goods transfers between departments and, where applicable, facilities.
Confirm staged orders match order records and follow dispensary-specific requests before handoff.
Verify outbound manifests and product counts before Distribution takes custody; resolve order discrepancies before products leave the building.
Load products for delivery according to schedule and confirm outbound activity complies with state regulations.
Maintain accurate inventory records in Business Central and Leaflink.
Use scanning equipment and computers to process reports and forms, and complete data entry and order-support tasks.
Learn and adopt new systems, records, and SOPs as they are introduced.
Follow company SOPs and processes, ask questions rather than guess, attend required meetings and training, and complete assigned work.
Support and train newer team members when asked.