Inventory Specialist

Texas Children's Hospital•Houston, TX

About The Position

The Inventory Specialist performs and coordinates activities related to the procurement, record keeping, storage, and distribution of inventory, including controlled substances. The role oversees operations, record keeping, auditing, and documentation of medications within automated dispensing machines (ADMs), specifically Omnicell systems. The position is responsible for day-to-day pharmaceutical inventory management, controlled-substance compliance, inventory control, and ADM operations. It coordinates ordering, receiving, distribution, audits, documentation, and the removal of expired medications, while supporting pharmacy staff, campus leadership, nursing areas, and other relevant teams.

Requirements

Registered Pharmacy Technician from the State Board of Pharmacy (RPHT-TX) or Pharmacy Intern (PHAR INT) required.
Knowledge of current legal and regulatory standards for handling pharmaceuticals.
Proficiency with computer software.
Good verbal and written communication skills.
Ability to work under pressure and work closely with others throughout the day.

Nice To Haves

Pharmacy Technician Certification Board (PTCB) CPHT certification preferred.
Two years of pharmacy technician experience preferred.
Five years of hospital pharmacy technician experience with inventory control experience preferred.

Responsibilities

Manage daily inventory operations and serve as a liaison to campus leadership on inventory issues.
Run compliance reports, review results, and assist with appropriate product changes.
Follow up on back-orders, drug recalls, and problem orders identified by pharmacy staff or the wholesaler.
Coordinate the annual physical inventory of pharmaceuticals, including controlled substances.
Process and track check requests and invoices related to pharmaceutical supplies according to guidelines.
Conduct routine visits to patient care and pharmacy areas to ensure compliance with controlled-substance policies and procedures.
Oversee reconciliation of unit-dose controlled substances and coordinate controlled-substance audits as required by law and pharmacy policies and procedures.
Investigate discrepancies, complete discrepancy reports when needed, and perform required weekly inspections.
Coordinate removal of expired controlled substances from pharmacy areas and return expired controlled substances to the DEA monthly.
Ensure daily controlled-substance counts are completed fully and accurately.
Coordinate controlled-substance record keeping and document wastage or returns.
Oversee daily ordering, receiving, and distribution of pharmaceutical supplies.
Set up and track maintenance agreements when necessary, according to guidelines.
Review reports and ensure appropriate medication par levels are maintained to provide adequate supply.
Formulate and revise policies and procedures for ordering, receiving, and distributing pharmaceuticals.
Coordinate removal of expired medications from pharmacy areas.
Oversee daily ADM operations, including inventory, reports, troubleshooting, and database management in accordance with guidelines.
Maintain adequate medication par levels in ADMs, using Par vs. Usage reports and inventory-complaint feedback from nursing and pharmacy areas.
Perform routine audits to ensure appropriate and accurate ADM utilization.
Participate in and support implementation of new processes and projects.