Inventory Specialist (Maintenance 8071

Midland Health•Midland, TX

About The Position

The Inventory Specialist provides service to the Engineering department by receiving, delivering, moving, storing, issuing, counting, sorting, weighing, and verifying inventory items and assigning goods to appropriate department areas through computer data entry. The role maintains clean, orderly storeroom and parts areas, including sweeping and mopping, and completes other assigned tasks. The specialist uses inventory software to handle receiving, put-away, picks, movements, item-card setup, lot tracking, transfers, physical inventory, and item journals. The role also collects and enters data into spreadsheets and reports; returns items that do not meet vendor specifications; orders facility stock; receives and stores vendor orders; and compiles recurring Engineering orders for management approval. Additional duties include entering orders in the electronic inventory system, printing weekly order guides and inventory lists, assigning invoices to the correct cost centers and General Ledger codes, managing FIFO through lot-expiration processes, tracking inventory levels, coordinating distribution with other departments, submitting reports, and completing related documentation and budget reports. The position works from 8:00 a.m. to 4:30 p.m. The employee must be able to perform the essential responsibilities satisfactorily, with reasonable accommodation where applicable. Physical activities include standing, walking, sitting, stooping, reaching, lifting, seeing, speaking, and hearing. Lifting is limited to 50 pounds for non-clinical staff; assisted-lift equipment or another person is required for lifts above the applicable limit.

Requirements

High school diploma or equivalent.
Ability to communicate effectively and respond to questions from hospital stakeholders.
Mastery of Microsoft Office products, including Word, Excel, and PowerPoint, and ability to use other software or applications needed for the job.
Valid driver’s license.
Ability to drive a 26-foot box truck and operate a lift gate where necessary.
Ability to operate a forklift.
Excellent written and verbal communication skills.
Ability to work independently and with minimal supervision; self-starter.
Ability to manage multiple tasks and deadlines.
Experience in data collection and analysis.
Ability to work with diverse groups and as part of a team.
Commitment to following safety policies, health rules, programs, and procedures.
Ability to perform the essential responsibilities satisfactorily.
Ability to stand, walk, sit, stoop, reach, lift, see, speak, and hear.
For non-clinical staff, lifting is limited to 50 pounds; use an assisted-lift device or obtain assistance for lifts exceeding the applicable limit.

Responsibilities

Provide high-quality service to the Engineering department.
Keep storeroom and parts areas clean and organized, including sweeping and mopping assigned areas.
Use inventory software for receiving, warehouse handling, put-away, picks, movements, item-card setup, lot tracking, item transfers, physical inventory, and item journals.
Enter data into statistical spreadsheets and reports.
Return vendor items that do not meet specifications.
Order stock items for the facility, including signs, frames, electrical supplies, printer paper, ink, plumbing parts, paint, and chemicals.
Communicate inventory movements to Engineering management and personnel, including receiving, sorting, distribution, and internal transfers.
Receive vendor orders and put items in appropriate storage areas.
Compile daily, weekly, and monthly orders for Engineering areas and submit them to management for approval.
Enter orders into the Engineering inventory management system and print weekly order guides and inventory lists.
Allocate invoices to the correct cost centers and use the proper General Ledger codes.
Manage FIFO (First In First Out) through the lot-expiration process.
Track inventory levels and coordinate with other departments to control timely product distribution.
Submit required reports to internal and external stakeholders.
Complete follow-through activities and documentation as needed.
Compile reports relating to inventory control and budget fulfillment.
Follow materials-management safety policies and procedures, report unsafe acts or conditions, and promptly report safety issues, incidents, and accidents.
Perform other assigned tasks.